AP Specialist

Kforce has a client in Warwick, RI that is seeking an AP Specialist.

Responsibilities:

* Process and code invoices across multiple projects, departments, and legal entities, ensuring accuracy by account, cost category, and applicable classifications

* Review and validate invoices against contracts, purchase orders, budgets, and approval requirements

* Route invoices for approval, monitor outstanding items, and resolve discrepancies with internal teams and external vendors

* Scan, upload, and maintain invoices and supporting documentation within the ERP system and shared drives in an organized, audit-ready format

* Support monthly and periodic financial reporting by identifying, organizing, and tagging invoices and related documentation as needed

* Compile and maintain documentation required for recurring financial processes, including invoices, approvals, contracts, and amendments

* Obtain, review, and track required compliance documents from vendors and partners; ensure completeness prior to payment processing

* Maintain up-to-date vendor compliance files, including tax forms, insurance documentation, and agreements

* Process recurring disbursements and payments through various payment methods, including bank portals, checks, and credit cards

* Verify and update vendor payment information and support payment security controls

* Code, enter, and reconcile business-related credit card transactions

* Reconcile vendor statements and communicate with vendors regarding invoice status, payments, and missing or incomplete documentation

* Reconcile the accounts payable subledger to the general ledger and assist with monthly account reconciliations

* Assist with documenting, maintaining, and improving accounts payable procedures, including training and process enhancements

* Support period-end close activities, special projects, and provide backup assistance for vendor setup and onboarding as needed
* 5 years of AP experience

* Multiple entity experience

* Advanced Excel experience

* Very good computer skills

* Extremely flexible and a hard worker

* Analytical skills

* Experience with construction draw packages and supporting documenation

* Knowledge of lien waiver requirements and compliance documentation

* Able to reconcile vendor statements, AP aging, and support month-end processes

* Quick Books Online;
Viewpoint Spectrum a plus