Accounts Payable Specialist

About the Role

The Accounts Payable Specialist is responsible for managing high-volume invoice processing, vendor payments, and financial recordkeeping across a portfolio of hotel properties. This role ensures invoices are accurately reviewed, approved, and paid in a timely manner while maintaining strong communication with vendors, hotel teams, and corporate leadership.

This is an in‑office position at our corporate office in Warwick, RI.

• In addition to the duties stated above, you will be required to respond to inquiries from hotel staff and our Corporate Accounting Team in a timely manner.
• Review and validate AP batches for accuracy
• Monitor and clear items in error stage on a weekly basis.
• Process franchise, fintech, vendor, payroll, and Cap Ex invoices.
• Ensure accuracy, coding, and approvals.
• Process in‑house checks with all required supporting documentation and submit for processing.
• Distribute check run reports and provide payment details.
• Process urgent same‑day check requests as needed.
• Create and maintain vendor records.
• Reconcile AR aging statements, provide payment updates and resolve discrepancies.

• 1+ year of accounts payable experience and basic bookkeeping preferred.
• Ability to proactively communicate and work effectively with the accounting team, outside vendors, and internal customers
• Strong analytical skills and ability to accurately process numerical data.
• Ability to multi‑task, work under pressure and meet required deadlines.
• Strong attention to detail and commitment to high quality work.
• Excellent oral and written communication skills.
• Excellent organization skills and must thrive in a teamwork setting.
• Strong Excel and accounting system skills.
• Experience using Sage and iBuyEfficient platform preferred.