Accounts Payable Specialist

Warwick, Rhode Island
475 Kilvert St
Warwick, RI 02886, USA

Warwick, Rhode Island
475 Kilvert St
Warwick, RI 02886, USA

• Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system
• Process employee expense reports, including verification of receipts and coding
• Prepares batch check runs, wire transfers, and ACH transactions
• Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing
• Manage vendor relations and build effective partnerships
• Assist in preparing and filing 1099’s at year end
• Assist team with gathering support for all audits, including pulling documentation
• Investigates and resolves problems associated with processing of invoices and purchase orders
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Perform any other special duties, projects or analyses as directed by the company
• Commitment to Task:
  Demonstrates dependability and shows a sense of urgency about getting results; willing to commit the hours it takes to get the job completed; takes responsibility for actions and achieves results; overcomes obstacles.
• Communication:
  Excellent verbal and written communication abilities across all levels of an organization
• Flexibility:
  Adapts and changes course of action when appropriate; effectively transitions from task to task; deals well with unresolved situations, frequent change, delays, or unexpected events; maintains objectives amidst shifting priorities.
• Initiative:
  Acts proactively; addresses issues or opportunities without supervision; focuses on desired results and accomplishments; demonstrates clear purpose, enthusiasm, and a "can-do" attitude.
• Managing Execution:
  Manages multiple projects and effectively prioritizes tasks, responsibilities, and goals; uses goals to guide actions and creates detailed action plans; organizes and schedules people and tasks; utilizes resources effectively to meet goals.
• Teamwork:
  Works cooperatively with others to accomplish business goals and objectives; asks others for their ideas and opinions; supports team's decisions; contributes to the team's efforts.

Target Compensation:

• $50,000- $55,000 annual salary
• Note this role functions onsite 5 days a week

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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Intermediate

Intermediate

Advanced

Advanced

Intermediate

Intermediate

Intermediate

Intermediate

Intermediate

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Bachelors or better in Accounting or related field.

Must demonstrate the ability to prioritize and time-manage effectively for self and others

Must possess exceptional team building and people skills

Must possess the ability to work independently

Excellent organizational skills

Strong Microsoft Excel skills. Experience with ERP AP system, Concur, Oracle, and 1099 filing preferred

Motivation to develop and maintain internal and external relationships

Demonstrated ability to interact effectively with all levels of staff and management

Thorough knowledge of accounting and management principles and accounts payable procedures

1-3+ years of accounts payable experience

Bachelor's degree in Accounting or Finance or equivalent experience

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.