Administrative Coordinator

Job Description:

The Administrative Coordinator provides operations support to the Swearer Center community of students, staff, faculty and community partners. Reporting to the Center’s Senior Director of Community Engagement , the position supports Swearer Center programs and daily operations by processing financial transactions, supporting event planning, and planning logistics for Swearer staff and student travel. This position plans and executes center-wide annual events and monthly programming-related events by the Swearer Center.

The position will serve as a liaison with relevant internal Brown offices (e.g., Financial Operations of the Office of Financial Strategy & Planning, Event Operations, Office of Information Technology, Facilities Management, etc.), and external constituents (e.g., guest speakers and vendors). The position supports building maintenance, inventory and supply ordering, provides front-desk reception, and works as a member of the operations staff to maintain and improve the Center’s operational processes.

The position also provides operational support to the Office of Community Engagement.

The ideal candidate is responsive, solution-oriented, detail-oriented, resourceful, organized, proactive, and committed to social justice. This is a full-time position.

Qualifications

Education and Experience

Required:

Bachelor’s degree with 1-2 years of related experience or equivalent combination of education/experience.

Preferred:

Administrative experience in an academic or higher education setting preferred.

Experience processing financial transactions (reimbursements, purchase orders, etc.) preferred.

Experience with event planning preferred.

Experience with calendar management or executive support preferred.

Job Competencies Excellent organizational, administrative, and time-management skills and strong attention to detail.

Ability to efficiently manage multiple tasks with competing priorities.

Ability to work independently and as part of a collaborative team.

Ability to take initiative and prioritize in a fast-paced environment while anticipating emerging needs of the organization.

Strong solution and system orientation. Excellent interpersonal/communication skills. Ability to interact professionally with multiple audiences and people from diverse backgrounds.

Excellent technical skills in word processing, spreadsheet/database and email applications (Google environment including mail, calendar, drive); experience with project management systems (e.g, Basecamp) and other IT or financial systems (e.g., Workday) preferred.

Ability to handle confidential or sensitive materials with discretion.

Ability to work nights and weekends and other flexible hours, as needed. Flexibility to handle emergency needs.

Additional Information Applicants are asked to include a resume and cover letter.

All offers of employment are contingent upon successful completion of a background check.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working ruiting

Start Date:

Job Posting

Title:

Administrative Coordinator Department:

Howard R. Swearer Center for Public Service Grade:

Grade 8

Worker Type:

Employee Worker Sub-Type:

Regular Time Type:

Full time Scheduled Weekly

Hours:

37.5

Position

Work Location:

Hybrid Submission Guidelines:

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states:
Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.Still Have Questions?

If you have any questions you may contact employment.

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance.

The University maintains certain affirmative action programs in compliance with applicable law.
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