Providence County, RI – Credentialing Coordinator

Administrative Assistant – Badging Support (Temporary) Role Summary

A transportation-industry company is seeking a precision-focused administrative professional to support badging and credentialing operations at a secure facility. This full-time, onsite temporary assignment is expected to last approximately 3–4 months. The position is responsible for accurate data entry, document control, front-counter customer service, payment processing support, and compliance-aligned recordkeeping for credentialing workflows. The role requires meticulous attention to detail, confidentiality, reliability, and the ability to follow routine, policy-driven processes.

• Meticulous,process driven, and precise; consistently follows written proceduresstep-by-stepwithout deviation.
• Strong data integrity mindset; doublechecks entries and reconciles discrepancies before closing tasks.
• Demonstrated confidentiality with personally identifiable information and security related records.
• Reliability and accountability; maintainsaudit readyfiles and timestamps actions for traceability.
• Professional communication; calm, courteous, and consistent with applicants, authorized representatives, security personnel, and internal teams.
• Must be able to successfully pass a comprehensive background check and satisfy all access requirements for a high-clearance secure facility.
• Must have relevant experience in administrative support, badging, credentialing, records management, identity verification, HR onboarding, banking, accounting, data entry, or another process-driven environment.
• Must be available for full-time, onsite work; remote or hybrid work is not available for this assignment.

Bank accountant, teller, or bookkeeper experience handling payments, reconciliations, daily balancing, and exception logging.

Comfortable preparing weekly/monthly financial packages and documenting refunds or adjustments.

Front desk operations, appointment scheduling, call handling, and email correspondence.

Document management: filing, indexing, version control, and retention per policy.

Experience supporting multistakeholder workflows and escalating exceptions appropriately.

High throughput,high accuracykeyboarding; numeric and text entry with verification.

Form validation against supporting identity documents; quick identification of incomplete or mismatched information.

Maintaining organized databases, trackers, and lists with consistent naming conventions.

Familiarity with identity verification, credential issuance, renewals, and deactivations.

Comfort working under strict policy constraints and standardized checklists.

Microsoft Outlook:professional email etiquette, shared mailbox workflows, and calendar scheduling.

Microsoft Word:form letters, labels, templates, and structuredSOP compliantdocumentation.

Microsoft Excel:lists, filters, lookups, sorting, basic formulas, and pivot tables for weekly/monthly reporting.

SharePoint or shared drives:file organization, permissions awareness, and version control.

Access control / credentialing tools (training provided):running status and exception reports, exporting data, and basic system navigation.

Intake and validate applications; ensure completeness before processing.

Enter, update, and terminate records withdouble entryor verification steps.

Maintain orderly digital and physical files; index by applicant, organization, and date; preserve complete audit trails.

Greet applicants, verify identity documents, answer routine questions, and manage appointment schedules.

Log each customer interaction succinctly; route complex issues to the appropriate coordinator or security team member.

Follow SOPs for badge issuance, renewals, and terminations; never skip required steps.

Assist with access-restriction actions, badge recovery…