Education Administrative Assistant III Job Warwick area,Rhode Island USA,Administrative/Clerical

Position: Higher Education Administrative Assistant III

General Statement of Duties:

Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions; to utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software; and to do related work as required.

Supervision Received:

Works under the general supervision of an academic department chair, Dean, faculty or other designated academic professional; work instructions are typically provided at the beginning of assignments and is subject to episodic review by a supervisor for conformance with such policies, procedures and methods.

Supervision Exercised:

To serve in an advisory or consulting capacity to Higher Education Administrative Assistant I’s and II’s or other staff assigned;
As assigned by a superior, to supervise, provide guidance to, be a resource for and review the work of Higher Education Assistant I’s and II’s, or other assigned staff.

Work Schedule:

This position is initially located at Warwick Campus in One-Stop Student Services. The days and hours are typically Monday through Friday, 8:00AM-4:00PM, but the schedule, hours, and campus may vary depending on the department's needs.

Illustrative Examples of Work Performed:

Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions.
To utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software.
To perform advanced clerical support functions in connection with grants and other financial endeavors within an academic department.
To provide a high level of complex clerical support, including the maintenance of research/project files within an academic department.
To pre-audit and/or post financial information to an integrated financial system after first determining the accuracy and appropriateness of financial transactions within an academic department; to make recommendations regarding the nature/scope of this data.
To oversee the operations of department-specific programs.
To be responsible for the requisition, inventory, distribution and control of supplies for the department(s), and to ensure compliance with State and college/university purchasing rules and regulations.
To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for research, tutoring, disability services, Writing Center, English as a Second Language programs, Career Development etc.
To gather and prepare academic and statistical reports incorporating information from the data management system to track expenditures, grade point averages, grades, academic probation, etc.
To create and manipulate advanced queries within the college’s enterprise software system such as class rosters, academic transcripts, faculty load reports.
To make classroom reservations utilizing the college’s event management computer system.
To convey pertinent information to faculty, staff, students and visitors within an academic department.
To enter hours worked for the biweekly work study student payroll for the academic department.
To maintain electronic and/or paper records for the academic department.
To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty.
To maintain and requisitions department supplies utilizing the…