Planner, Business, Office Administrator​/ Coordinator

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Full Time Professional Providence, RI, US

7 days ago Requisition

Salary Range: $59,000.00 To $74,000.00 Annually

Weston & Sampson is seeking a Planner I/Administrative Assistant out of our Providence, RI office. The ideal candidate will have 0 to 3 years of experience with a bachelors in environmental policy, planning, or a related field.

What you’ll do:

• Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables
• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements
• Execution of contracts as required, this includes requesting insurances, bonds, and obtaining appropriate signatures
• Complete excel spreadsheets and tables that will assist in project monitoring
• Monitor and respond to emails and phone messages with internal staff and external clients.
• Maintain filing system as needed.
• General office operations and upkeep including but not limited to:
  • Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation. Inform Project Managers of any discrepancies,
  • Communicate with Project Managers on project financial tracking and billing,
  • Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes,
  • Ensure that appropriate approvals are obtained in accordance with company policies,
• Perform additional assignments, as directed by the Administrative Manager and Supervisors
• Report problems to the Administrative Manager or direct supervisor as necessary Assist on multi-disciplinary teams on projects.
• Conduct research to support resilience, environmental, and urban planning projects.
• Prepare presentations, reports, memoranda, and other high-quality communication materials.
• Prepare both analytical and planning-level studies.
• Prepare presentations for and facilitate community meetings.
• Perform other related duties as required.

What you will bring:

• Bachelors degree (Masters Preferred) in environmental policy, planning, or a related field.
• One to three years of experience in environmental policy, planning, or a related field.
• Outstanding written and verbal communication skills; ability to communicate complex information to the public.
• Problem-solving skills, a strong work ethic, and the abilities to prioritize and multi-task.
• Ability to complete multiple tasks concurrently.
• Thorough knowledge of Microsoft Office Suite software products.
• Data analytics, data visualization or graphic design skills, preferred
• Previous administrative support experience.
• Any level of experience with graphic design skills are preferred.
• Strong written & verbal communication skills, leadership mindset and organizational skills.
• Ability to work in a collaborative team environment across multiple technical teams and regions.
• Computer proficiency including, general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.
• Ability to work well with others under deadline situations and respond to changes in priorities in a fast-paced environment.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Must have a valid driver’s license and be willing to travel as required.

At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We're looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them.

We are a 100% employee-owned, interdisciplinary firm offering design, engineering, and environmental services. Since our founding in 1899, we have worked to…