Director of Athletic Business Operations

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment.

Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Receive and record all expense related items, including accounts payable, reimbursements, credit card transactions, non-gift deposits, and journal vouchers, while also assisting in financial day-to-day management by performing advanced financial functions to include new hire orientation and assisting with monthly reporting/reconciliation and year-end closing/audit support.

• Perform all day-to-day financial accounting duties of the Athletic business office, including but not limited to, purchase order requisitions, accounts payable vouchers, journal vouchers, and non-gift deposits in accordance with acceptable accounting standards. Review and reconcile college credit card logs and monthly transactions and ensure submission in a timely manner. Provide training and reminders as needed. Manage and process payments for all game day event workers, including ensuring all vendor information is submitted to accounts payable, collect and condense game day worker reports from all supervisors, review all submissions for overall accuracy, and submit monthly.
  
  (35%)
• Reconcile and audit ticket revenue to ensure accuracy when submitting monthly report to Financial Services. In conjunction with the Ticket Office staff, research and correct any errors or inconsistencies in the reporting, and provide additional information needed for audits. Manage and reconcile the NCAA Student-athlete Opportunity Fund, Student Assistance Fund, and Academic Enhancement Fund ensuring all requests meet NCAA regulations and consult the compliance office for additional approval when necessary.
  
  Submit monthly report to staff and final distribution report to the NCAA. (35%)
• Prepare and execute the onboarding training plan for new employees in regard to athletics business policies and procedures. Maintain and update internal business operations policy manual, update internal employee training program for new employees, and maintain, update and/or create educational tools to communicate proper policies and procedures. Create a how-to information guide on each of the business office functions to prepare new employees and graduate assistants for their duties as a college employee.
  
  (10%)
• Assist the Associate Athletic Director in the budgeting process, reconciling Athletic accounts and analyzing financial data. Review and provide recommendations for improved accounting control measures and general business practices to increase efficiency and productivity and provide data for internal/external audits as needed. Follow up on outstanding invoices and payments, process journal vouchers to close books properly for the fiscal year-end, assist in ensuring all year-end closing procedures are completed correctly and by the appropriate deadlines.
  
  Assist in the preparation, allocation and reconciliation of electronic and/or cash per diems for the department . In the absence of the Associate AD, attend meetings, make presentations, and…