Recruiting Specialist

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West Warwick, RI, US

3 days ago Requisition

Job Function:The Recruiting & Benefits Specialist is a dual-function Human Resources role responsible for full-cycle recruiting and day-to-day benefits administration across Bradford’s three sites. Based in West Warwick, Rhode Island and reporting to the Vice President of Human Resources, this role partners with site leaders and employees at all locations to build a strong talent pipeline and deliver responsive, accurate benefits support.

The position requires the ability to manage two distinct HR disciplines simultaneously, apply sound judgment independently, and navigate the differing requirements of a unionized site, a non-union manufacturing site, and a non-union warehouse operating under California law.

Essential Duties and Responsibilities:

• Manage full-cycle recruitment — requisition intake, sourcing, screening, interview coordination, and offer — for hourly, salaried, and skilled-trades positions across the Rhode Island, Illinois, and Calexico sites.
• Source candidates through job boards, ADP Workforce Now, employee referrals, and local partnerships such as technical schools, workforce agencies, and community organizations.
• Screen resumes and applications; conduct phone and video interviews; coordinate on-site and panel interviews with hiring managers.
• Post open positions and manage the applicant lifecycle within ADP Workforce Now (ATS).
• Extend and negotiate offers of employment consistent with approved pay ranges and internal approval workflows.
• Coordinate pre‑employment steps, including background checks, drug screenings, Form I-9/E-Verify, and new-hire onboarding paperwork.
• Build and maintain relationships with staffing agencies, trade schools, and community organizations to strengthen the talent pipeline, particularly for hard-to-fill hourly and skilled-trades roles.
• Track and report recruiting metrics (e.g., time-to-fill, source of hire, offer-acceptance rate) to the VP of Human Resources.
• Support recruitment for the Rhode Island site consistent with the collective bargaining agreement and in coordination with the VP of Human Resources.
• Stay current on recruiting-related legal requirements in Rhode Island, Illinois, and California — including California‑specific obligations such as pay-scale disclosure in job postings and fair‑chance/background‑check rules — and flag questions to the VP of Human Resources or outside counsel as needed.
• Support workforce planning and headcount forecasting with site leadership.
• Serve as the primary administrator, within ADP Workforce Now, for group health, dental, vision, life, disability, and retirement (401(k)) plans across all three sites.
• Lead annual open enrollment: coordinate employee communications and meetings, process elections, and manage vendor data feeds.
• Process new-hire benefits enrollments, qualifying life‑event changes, and termination/COBRA notices within required deadlines.
• Serve as the primary point of contact for employee benefits questions; troubleshoot escalated claims issues with carriers and brokers.
• Reconcile monthly benefits invoices and resolve discrepancies with carriers and Finance.
• Support administration of FMLA, applicable state leave programs (including California‑specific leave requirements), and ADA accommodation requests, in coordination with the VP of Human Resources.
• Maintain compliance with ACA reporting, COBRA administration, and required plan notices (e.g., SPDs, SBCs).
• Support the annual benefits renewal process, including data gathering and benchmarking for broker and carrier discussions.
• Ma…