Workday Project Coordinator

Job Description

Long Term Contract / Hybrid Work Environment / 30-35hr

We are seeking a highly organized and proactive Workday Project Coordinator to support the planning, execution, and delivery of Workday-related initiatives. This role will act as a central point of coordination across cross-functional teams, ensuring schedules, communications, and project activities are aligned and executed efficiently. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational and communication skills, and has experience supporting large-scale implementation or transformation projects.

• Project Coordination & Scheduling
  • Develop, maintain, and manage detailed project schedules, timelines, and milestones.
  • Coordinate cross-functional project activities to ensure deliverables are completed on time.
  • Track and report on project progress, risks, issues, and dependencies.
• Calendar & Meeting Management
  • Manage complex calendars for project teams and leadership stakeholders.
  • Schedule and coordinate project meetings, steering committees, workshops, and status updates.
  • Prepare meeting agendas, capture minutes, and track action items through completion.
• Stakeholder Communication
  • Communicate effectively with stakeholders at all levels, including senior leadership.
  • Serve as a liaison between functional teams, IT, vendors, and leadership.
  • Provide clear and timely updates on project status, risks, and key decisions.
• Cross-Functional Team Support
  • Support large, distributed project teams across multiple departments.
  • Facilitate collaboration and information sharing among stakeholders.
  • Help ensure alignment across business units, HR, IT, and external partners.
• Project Documentation & Governance
  • Maintain organized project documentation, including plans, logs, and reports.
  • Support project governance processes, including status reporting and escalation management.
  • Assist with tracking deliverables, milestones, and compliance with project standards.
• Change Management Support
  • Assist with change management activities such as communications, training coordination, and stakeholder engagement.
  • Support adoption efforts during Workday or other system implementations.
  • Coordinate rollout activities and ensure readiness across impacted teams.

• Bachelor’s degree in Business, HR, Information Systems, or a related field (or equivalent experience).
• 3+ years of experience in project coordination, project support, or similar roles.
• Experience working on Workday projects or large enterprise system implementations strongly preferred.
• Demonstrated experience managing calendars, meetings, and project logistics in complex environments.
• Proven ability to support large, cross-functional teams.
• Exposure to change management practices or large-scale transformation initiatives.

• Strong organizational and scheduling skills with attention to detail.
• Excellent verbal and written communication, with the ability to interact with all levels of leadership.
• Ability to manage multiple priorities and work effectively under pressure.
• Proficiency with project management tools (e.g., MS Project, Smartsheet, Jira, or similar).
• Strong facilitation and coordination capabilities.
• Collaborative mindset with strong problem-solving skills.
• High level of professionalism and discretion.