Payroll and Retirement Manager

Job Details

Job Location:

Newport Restaurant Group - Warwick, RI 02886

Salary Range: $ - $ per year

$110,000–$130,000 annually

• Vacation, Holiday, and Personal paid time off
• Generous Company 401k match
• Employee Ownership Opportunities
• 35% discount when dining in our locations (including food and beverages)
• Dining Card
• Employee Assistance Program (EAP)
• Employee Online Perk Programs
• Tenure Program
• Referral Bonus Program
• Wholesaler Club Reimbursement Program
• Medical/Dental/Vision coverage
• Flexible and Dependent Care spending account options
• Health Reimbursement Account (HRA)
• Life/Disability Insurance
• Telemedicine access

• Maintain and evolve the company’s payroll system — GL mapping, new business unit setup, compliance updates, and infrastructure improvements
• Partner with the payroll administrator to keep federal and state requirements buttoned up
• Prepare all payroll-related journal entries: weekly payroll, reclass entries, cash adjustments, PTO accruals, and more
• Own payroll balance sheet reconciliations — Accrued Payroll, FSA, 401K, Accrued Time Off, payroll bank account — and resolve variances promptly
• Lead weekly payroll process reviews to keep everything accurate and compliant
• Step in as backup Payroll Specialist/ HRIS Administrator when needed
• Communicate clearly and promptly with all stakeholders
• Manage annual administration of the ESOP and 401k retirement plans
• Collaborate with TPAs, auditors, attorneys, and HR on testing, corrections, and compliance
• Ensure all ERISA and Plan Document communications go out on time and on point (SPDs, SARs, SBCs, and more)
• Generate and proof required compliance reporting: EEO-1, Non-Discrimination testing, and beyond

On paper, you bring:

• Background in Accounting, Finance, Business, or a related field
• 5–7 years of relevant payroll and/or retirement plan experience
• 2–3 years of direct supervisory experience
• Experience in payroll operations for a larger-sized organization of 800-2,000+ employees
• Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and beyond)
• Experience with payroll systems, ERISA compliance, and retirement plan administration

Traits you should have:

• Highly organized and able to juggle competing deadlines
• Work well independently and prioritize when everything feels urgent
• Sharp eye for detail — a misplaced decimal bothers you
• Stay calm under pressure and bring solutions
• Communicate clearly and collaboratively with colleagues at all levels — payroll touches everyone
• Approach team leadership with equity and respect, creating an environment where people actually want to show up