Accounts Receivable Specialist

Under minimal supervision, the Accounts Receivable Specialist will carry out the day-to-day duties of maintaining the accounts receivable ledger, performing ad-hoc accounting duties, and act as a back-up to the Accounts Payable Specialists.

Reporting Relationships:

The Accounts Receivable Specialist reports directly to the Accounting Manager.

Schedule:

Monday-Friday, 7am-3:30pm

• Post cash and wire receipts in lock box to accounts receivable sub-ledger
• Run multiple accounts receivable reports
• Maintain records of invoices, debit, and credit memoranda
• Resolve valid or authorized deductions by entering adjusting entries
• Resolve invalid or unauthorized deductions by following pending deduction procedures
• Verify validity of accounts discrepancies by obtaining and investigating information from sales department and customers
• Maintain good relationships with customers
• Send customer invoices and credit memoranda via email or surface mail
• Match invoice with pick list
• Scan invoice and pick list into archived router
• Continuous collections via phone and email
• Email statements to customers on a weekly basis
• Bi-weekly update of A/R past due report – Mondays and Thursdays
• Maintain accounts receivable and cash received log
• Reconcile Accounts Receivable before month end close
• Provide support in accounts payable as needed, including: matching invoices to checks, print POs for three-way match voucher pack assistance, input vendor invoices, and coding
• May occasionally perform special projects
• Other duties as assigned

• Ability to concentrate on details and accuracy in execution of tasks
• Proficient in 10-key adding machines and computer literate
• Familiarity with Accounts Receivable required
• Familiarity with a manufacturing environment and MAPICS system preferred
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Follow policies and procedures
• Complete administrative tasks correctly and on time
• Ability to read and interpret documents such as safety rules, operating, and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of an organization
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Knowledge of database software, order processing systems
• May occasionally lift up to 25 pounds

• High School Diploma or equivalent education

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

For informational purposes only, the range of pay for this role is $28 to $40.75 US Dollar (USD) Hourly based on a variety of factors. For informational purposes only, this role is eligible to participate in the Company's Quarterly Cash Bonus Plan, paid out at the quarterly bonus factor of 1X the Company's bonus multiple, based on the Company's performance in the applicable quarter .

Employees will receive 120 hours paid time off every year. Employees will also receive 10 paid holidays. Employees (and their families) are eligible to participate in the company's medical, dental, vision, and basic life insurance. Employees are eligible to enroll in the Company's 401(k) plan.

This position requires use of information or access to production processes subject to national security controls under U.S. export control laws and regulations (including, but not limited to the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR)). To comply with those regulations, this position may require applicants to be U.S. Persons (i.e., U.S. citizens, U.S. lawful permanent residents, protected individuals as defined by 8 U.S.C. 1324b(a)(3)), or eligible to obtain the required export authorizations from the U.S. Department of State or the U.S. Department of Commerce.

This requisition is closed to applications.