Front Office Coordinator - Accounts Payable

Front Office Coordinator / Accounts Payable

We are seeking a dependable, organized, and customer-focused Front Office Coordinator / Accounts Payable professional to support daily office operations for a manufacturing/construction business while handling accounts payable and general administrative responsibilities. This position is ideal for someone who enjoys working with people, stays organized in a busy environment, and is comfortable balancing front-office duties with accounting tasks.

7:00am-4:00pm

$28.00-$30.00 DOE

• Greet customers, vendors, employees, and visitors in a friendly and professional manner.
• Answer and route incoming phone calls, emails, and general inquiries.
• Maintain a professional, organized, and welcoming front office.
• Receive, review, code, and enter vendor invoices for payment.
• Match invoices with purchase orders, packing slips, and receiving documentation.
• Verify invoice accuracy and obtain appropriate approvals prior to payment.
• Prepare and process accounts payable payments according to established schedules.
• Maintain accurate vendor records and accounts payable files.
• Research and resolve invoice discrepancies and vendor account issues.
• Respond to vendor inquiries regarding invoices and payment status.
• Assist with credit card reconciliations and expense documentation.
• Enter and maintain accurate information within the company's accounting system.
• Assist with month-end accounts payable reconciliation and reporting as needed.
• Receive, sort, and distribute incoming mail and prepare outgoing correspondence and shipments.
• Order and maintain office supplies and coordinate with office vendors.
• Perform data entry, filing, scanning, copying, and document management.
• Assist with scheduling meetings, appointments, and other office activities.
• Prepare spreadsheets, reports, correspondence, and other documents.
• Provide administrative support to management and other departments as needed.
• Maintain confidentiality of financial, employee, customer, and company information.
• Perform additional administrative and accounting duties as assigned.

• Previous administrative, front office, or accounts payable experience preferred.
• Strong computer skills, including Microsoft Word, Excel, and Outlook
  .
• Experience with accounting software but will have to be trained on the specific software.
• Basic understanding of accounts payable and general accounting procedures.
• Strong data-entry and numerical accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong written and verbal communication skills.
• Professional and friendly customer-service skills.
• High attention to detail and ability to identify discrepancies.
• Ability to work independently while also contributing as part of a team.
• Dependable, professional, and able to handle confidential information appropriately.

The ideal candidate is someone who is friendly and professional at the front desk but also detail-oriented and accurate with financial information
. This person should be comfortable switching between answering phones, helping visitors, processing invoices, communicating with vendors, and completing administrative projects throughout the day.

While working for Express, our associates can also become eligible for a variety of benefits:

• Referral bonuses - $100 per employee referred after 80 hours worked.
• Medical plan
• Dental plan
• Vision/eyewear plan
• Prescription drug reimbursement
• Short-term disability
• Direct deposit
• Sick Pay
• Perks at Work – Save money with offers and discounts on everything from large or everyday purchases with popular merchants.
• 401(k) retirement savings plan
• Life insurance

All employment offers are contingent on the successful completion of a pre-employment drug screening for safety sensitive positions and criminal background check in compliance with all applicable federal and state laws.