Administrative Service Coordinator

Overview

Nano String/Bruker Nano Technologies is seeking an energetic and highly motivated Administrative Services Coordinator for our Operations, Health and Safety team. S/he will have a proven ability to independently prioritize and manage multiple tasks and projects with competing deadlines, and communicate and collaborate with external contacts and vendors. The ideal candidate will be dynamic, articulate, organized, and able to support cross-functional coordination in a fast-paced environment.

• Support coordination of staff administrative needs, including: catering fulfillment and delivery, facilities maintenance, janitorial requests, parking needs, security access management, scanning lab notebooks, and sorting mail
• Serve as primary staff for front desk reception at one site, including receiving and escorting visitors and addressing requests for assistance
• Assist with oversight of company common spaces, including inventorying, ordering, replenishing, organizing and tidying
• Fulfill staff requests for office supplies and furniture

• Flexible schedule for occasional late evenings or weekends preferred
• Requirements:
  High School Diploma
• Minimum two years or equivalent work-related experience supporting office management or administrative services functions
• Demonstrated ability to handle highly confidential information appropriately
• Ability to lift 50 pounds regularly
• Ability to regularly travel between multiple buildings
• Strong math and critical thinking/problem solving skills
• Excellent written and verbal communication skills, with proficiency in Microsoft Office
• Strong interpersonal skills and attention to detail