Office Manager

Role and Responsibilities

The Office Manager plays a pivotal role in maintaining the smooth operation of Pioneer PBS. This essential position serves as the backbone of office functionality, ensuring that all aspects of office operations are efficient, productive, and harmonized. The Office Manager performs a variety of administrative, managerial tasks and clerical to support the company’s employees and senior staff members, while also contributing to better organization and processes of office-related activities.

This position works closely with the President/General Manager and the Chief Technology Officer to support the entire team dedicated to the future growth for Pioneer PBS and with outside vendors providing services related to the operations of Pioneer PBS.

The Office Manager is responsible for the daily tasks related to the reception area, ordering and inventorying of office supplies, distribution and filing of daily mail and oversight of other staff support areas.

The Office Manager is responsible for various financial related activities that supports the efforts of the President/General Manager, Chief Technology Officer and outside consultants and vendors. This work is accomplished through detailed established practices that provide checks and balances for the entire financial operations of Pioneer PBS. This includes processes for AP/AR and financial reporting.

The Office Manager supports all operational activities related to membership of Pioneer PBS.

• Work with management team and all staff to ensure smooth operation of the station.
• Assists all leaders in developing a positive corporate culture that strives to be an “Employer of Choice.”
• Provides assistance in the budget and strategic planning process for the upcoming fiscal year by assisting the President/General Manager as needed.

The Office Manager will have a high school diploma, and advanced training in areas such as accounting, business administration, or expertise in office operations and an understanding of sound employee practices and positive corporate culture.

Advanced Excel spreadsheet capability, effective communication skills, ability to coordinate and meet multiple deadlines, desire to learn software, strong organizational skills. Excellent verbal skills and written communication skills. Excellent interpersonal and relationship building skills. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Ability to prioritize tasks and to delegate when appropriate. Proficient with Microsoft Office Suite or other organization software as needed to do the work.