Counseling Administrative Assistant-Mt. Spokane High School

Location: Mead

June 8, 2026

Classified Vacancy

High School Counseling Administrative Assistant

Mt. Spokane High School

Monday - Friday: 8 hours per day/7:00am - 3:30pm

212 days per year

JOB SUMMARY

The job of High School Counseling Administrative Assistant under the direction of the principal and school counselors, provides administrative support, and other secretarial services; prepares, maintains and reports accurate and timely information regarding counseling services; serves as the first point of contact in the counseling center, and serves the public to ensure the efficient operation of the school. This position reports to the Building Principal/Program Administrator/Department Supervisor.

Essential Functions

* Greet and direct students, parents, visitors and public as appropriate to a counselor, or other areas within the counseling office as needed

* Provide a courteous, efficient, positive, and welcoming atmosphere to students, staff, parents, administration, and the community

* Answer telephones, respond to inquiries, and direct and/or transfer the caller to the appropriate person, take and relay messages accurately

* Serve as administrative support to guidance counselors, including scheduling appointments for parent conferences, student requests, and creating new student transcripts.

* Maintain and update calendars and counselor appointments

* Prepares correspondence, memoranda, bulletins, data tabulations and required district forms efficiently and accurately. Train, supervise, and monitor student office assistants

* Assist counselors in resolving registration and scheduling issues

* Assist new parents/students with the registration process during the school year. Collect forms and documents from parents.

* Filed Running Start verification forms.

* Assist parents and students in enrollment and withdrawal processes and procedures.

* Assist with posting and advertising scholarships.

* Organize Senior Award Night

* Provide administrative support for annual graduation, including working with vendors, ordering materials, running reports, preparing diplomas, and organizing seating for graduation.

* Ensure all grades are entered, input changes as required, and run grading reports.

* Maintain confidentiality as required by State and Federal la,w and District and WIAA policy and procedures

* Perform a variety of assignments, including coordinating college and military visitations, managing PSAT materials, processing records requests, background checks, ACT and SAT scores, along with maintaining various databases

* Work as a team member helping with Special Education IEP's for new students and providing counselor support

* Maintain an accurate and efficient filing system

* Provide general office support as needed

* Perform related duties as assigned

Minimum Qualifications

Education/Training

* AA Degree or equivalent education and/or work experience

Knowledge, Skills, and Abilities

* Considerable knowledge of and ability to use Mac's, PC's, and related software

* Demonstrated ability to independently respond to problematic situations and to remain calm under stress

* Ability to maintain accurate records and enter and maintain data in automated systems

* Ability to perform fiscal analysis and make projections

* Ability to identify problems and to propose feasible solutions

* Ability to develop and conduct training for staff

* Ability to multitask and work independently

* Strong organizational skills and the ability to work well under pressure and to meet deadlines

* Strong interpersonal skills and the ability to work professionally with people at all levels

* Excellent writing skills and demonstrated ability to develop written reports and action plans

* Possess excellent spelling, grammar, punctuation, and composition skills

* Demonstrated record-keeping/filing skills and ability to work with figures

* Demonstrated skills in written and oral communication and organizational ability

Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be physically capable of kneeling, bending, standing and have the ability to lift up to 50 lbs., if necessary.

TERMS OF EMPLOYMENT and Salary:

As outlined by and in accordance with the collective bargaining agreement (CBA) of the Mead Support and Service Professionals (PSE) and the Policies and Procedures of Mead School District. A typical school year consists of one hundred eighty (180) scheduled school days plus eleven (11) holidays and twenty-one (21) days beyond the one hundred eighty (180) day student calendar.

The salary range for the position is:
Min $20.98 - Max $29.79. Salary placement will be at step 1 on the appropriate scale for the position unless otherwise noted within the contract. CBAs and Salary Schedules can be reviewed from the Human Resources page of the Mead School District website at…