Administrative Assistant ; AA Job Clallam Bay Washington USA,Administrative/Clerical

Position: Administrative Assistant 1 (AA1)
Location: Clallam Bay

Administrative Assistant 1 (AA1)

Full time | Permanent

Clallam Bay Corrections Center (CBCC)

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Administrative Assistant 1 (AA1) at Clallam Bay Corrections Center.

Clallam Bay Corrections Center is a 900-bed male facility located on the point of the Olympic Peninsula. It is 50 miles west of Port Angeles and looks out over the Strait of Juan de Fuca at Vancouver Island. This facility houses medium and close custody incarcerated individuals. CBCC also operates a Restricted Housing Unit.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

A complete application packet will include:

A detailed resume
A cover letter regarding your interest in this position
Three professional references

Duties include but are not limited to:

Scan and index documents into OnBase. Review, scan and accurately index documents received via e‑mail from DOC staff, courts, law enforcement agencies etc.
Create and maintain central files. Verify all documents for accuracy, scan/file electronically and in central files.
Respond to requests via e‑mail to provide judgment and sentence, jail certifications, and other sentencing documents for sentence entry.
Create copies public disclosures as requested.
Assist in processing incoming transport by interviewing individuals, taking photos and making identification cards.
Data entry: accurately enter personal characteristics for incarcerated individuals into OMNI.
Minimum of one (1) hour daily of filing and/or scanning is required.
Create and attend weekly call outs for individuals needing replacement photo/signatures for DOL.
Maintain, update and review all in‑house trackers/spreadsheets and OMNI reports as outlined in the CBCC records’ in‑house processes.
Process fingerprint cards electronically.
Enter and submit staff/contract fingerprint cards to Washington State Patrol.

Required qualifications:

High School Diploma or Equivalent.
At least one (1) year of general clerical experience.
- General clerical experience can be defined as: experience in answering incoming calls, redirecting incoming calls, processing and distributing incoming mail, sorting paperwork, files and legal documents, maintaining records and files, preparing reports and/or entering data into spreadsheets for tracking purposes.
The ability to work independently and perform work with accuracy.
Must be able to remain organized, multitask and prioritize workload.

Desired/preferred qualifications:

Intermediate skills for MS Office Suite (especially MS Excel, Word and Outlook).
Knowledge or the ability to learn quickly (less than one (1) month training).

Vision:

Working together for safer communities.

Mission:

Improving public safety by positively changing lives.

Our Commitment:

To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values

Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.

Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.

People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well‑being. We honor those who advance safety for all.

Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth…