CTHCA Executive Assistant Senior MB

Position: CTHCA Executive Assistant Senior MB-47605
Location: Nespelem

CLOSING DATE:
June 11, 2026 (REVISED 6/1/2026)
POSITION: CTHCA Executive Assistant Senior (MB-47605)
SALARY: $30.88 hr.

- $37.62 hr. DOE

REPORTS TO:

Chief Executive Officer (CEO)

LOCATION:

Nespelem Health Clinic Nespelem, WA

ESSENTIAL FUNCTIONS:

• Serving as the primary point of contact for the Deputy CEO and may include, managing
communications, scheduling, and correspondence with internal staff, Tribal leadership,
external partners and stakeholders.

• Performs ongoing administrative and secretarial support services of a complex and often
confidential nature for senior management and/or a group of professionals.

• Preparing agendas, reports, presentations, and other documents in support of Deputy CEO
initiatives, meetings and Tribal Health Care Authority operations. Maintains high level of
attention to detail; demonstrates continuous effort to improve operations, decrease
turnaround times, streamline work processes, and work cooperatively and jointly to provide
quality customer service.

• Prepares travel and training documents; conducts cost analysis to determine cost differences
between different traveling methods; processes airline flight request and lodging arrangements
in accordance with specifications; processes per diem requests, ensuring times processing and
delivery of checks; develops final travel/training packet, including conference agenda,
breakdown of expenses and other related material.

• Assisting in the planning and follow-up of executive and leadership meetings, ensuring action
items are documented and completed.

• Creates and maintains records management system for department staff; identifies deficiencies
in filing system and recommends implements solutions, files department correspondences, files
requisition and vouchers, maintains program personnel files, prepares and maintains
contracting files.

• Plans, coordinates and implements special events and projects, distributes announcements for
bids on meals and other services, collects bid solicitation for Request for Proposals, coordinates
with different programs, agencies and entities, ensures availability of necessary equipment and

other related material, processes payment of services and accounts for such transactions,
attends various planning meetings executes other related directives issued by the Deputy CEO.

• Prepares a variety of general office support functions; receives and responds to incoming calls,
takes messages or forwards to appropriate personnel, processes incoming and outgoing mail
and maintains a log, maintains an inventory of office supplies and other as needed; processes
requisitions and vouchers, composes memorandums and letters, schedules meetings, send fax
correspondence.

• Receives and responds to public questions and complaints, receives requests and assists the
public by providing information on tribal government operations and/or resources; determines
the nature of the complaint and forwards to appropriate resource, conducts fact-finding
investigation when circumstances warrant such action, recommends and implements solutions
on findings, responds to inquiries and complaints, provides status of updates to Deputy CEO.

• Works with the Deputy CEO to develop plans needed to carry out assigned activities and
projects. Exercises independent judgment with regard to planning, organizing and scheduling
work.

• Traveling between the Colville Tribal Health Care Authority's clinics and administrative offices as
needed to provide in person executive support to the Deputy CEO.

• Support activities include timely collection and preparation of draft agendas; dissemination of
meeting materials; coordination of meeting records, evaluations and follow-up reports, and
board finance presentations.

• Schedules meetings (group and individual), travel, and outside commitments.

• Exercises independent judgment and decision-making in handling incoming and outbound
information and material.

• Complies and ensures compliance with applicable legislation, funding and organizational
requirements, policies and procedures.

• Ensure confidential handling of sensitive team member information in line with data protection
policies and laws.

• Performs other duties as assigned.
KNOWLEDGE,…