Executive Office Assistant Senior; SS

Executive Office Assistant Senior

Salary Range $30.88 - $41.73 Hourly

Location:

Administration, Nespelem, WA

Basic Functions:
This is an exempt position. Responsible for managing all activities that occur within the Department for Managing Director with considerable independence to carry out daily department goals.

Benefits:
We have excellent benefits including full Medical, Dental, Vision, Life, 401k with employer contributions, Short-and Long-Term disability for Full-Time employees. Generous leave package includes paid holidays, sick leave, and annual leave for Full-Time and Part-Time employees.

Minimum Qualifications:

Education and Training:

• Typically requires an AA degree (transcripts required at time of application) and 5 years progressively responsible management or administrative work experience.
• Requires a valid driver's license and be eligible for the Tribes' vehicle insurance and maintain throughout employment.

Knowledge, Skills, and Abilities:

• Requires advanced knowledge of the Tribal Government policies and be familiar with the Bureau of Indian Affairs (BIA) policies.
• Requires advanced knowledge of the Tribes' policies and procedures and the Administrative structure and procedures.
• Requires working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
• Requires advanced working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases.
• Requires advanced knowledge or practices, principles and techniques associated with accounting, office administration and records management to assist administration with timely submission of all financial and administrative reports.
• Requires advanced knowledge and experience that reflects exceptional administrative assistance skills in maintaining schedules, drafting correspondence and preparing presentation materials.
• Requires skill working under pressure in a fast paced and sometimes stressful environment.
• Requires advanced knowledge of tribal and federal agencies' contracting processes, purchasing, administrative processes, accounting principles and procedures as well as budget planning and maintenance experience.
• Requires advanced knowledge in the use of general office equipment (copier, fax, calculator, etc.), especially demonstrated advanced skill with software such as Microsoft Office Suite, Outlook and Internet.
• Requires advanced knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
• Requires advanced knowledge of Tribal government and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details.
• Requires advanced math skills to perform financial and statistical record keeping. Requires human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
• Requires the ability to exercise initiative and independently perform all of the duties of the position with minimal supervision to accomplish tasks in a timely manner.
• Requires the ability to schedule and accurately take and transcribe meeting notes and maintain a record.
• Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases.
• Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Requires the ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit.
• Requires the ability to perform all of the duties of the position in a high volume environment that may be dominated by distractions.
• Requires the ability to perform clerical and secretarial work with speed and accuracy.
• Requires the ability to understand and apply Tribal and agency rules, regulations and policies.
• Requires the ability to plan, prioritize and organize events and carry out events, projects and activities in order to meet schedules and timelines.
• Requires the ability to maintain timekeeping, prepare computer generated timesheets, ensure leave balances are correct and prepare green-bar for payroll.
• Requires the ability to use a personal computer to produce correspondence, informational materials, and conduct basic research.
• Requires the ability to conduct cost analysis for travel cost comparisons, prepare per diem requests, and compile travel/training itinerary packets.
• Requires the ability to conduct fact-finding, research and interviews.
• Requires the ability to receive and responds to public inquiry and/or complaints through fact-finding or forward to the appropriate personnel in a professional timely…