Athletic Director Secretary​/Attendance Specialist

Overview

We are seeking a dedicated and organized individual to join our team at Oakville Middle School/High School as a full-time secretary to the Athletic Director and Attendance Specialist. This position plays a crucial role in supporting the athletic department and managing student attendance records. The ideal candidate will possess strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

• Provide administrative support to the Athletic Director, including scheduling meetings, managing correspondence, and maintaining records.
• Assist in the coordination of athletic events, including scheduling games, practices, and transportation.
• Maintain accurate attendance records for students, ensuring compliance with school policies and state regulations.
• Communicate with parents, students, and staff regarding attendance issues and athletic program information.
• Prepare and distribute reports related to attendance and athletic participation as needed.
• Assist in the management of athletic budgets and inventory of sports equipment.
• Handle inquiries and concerns from students, parents, and community members in a professional manner.
• Collaborate with other school staff to support student success and promote a positive school culture.
• Perform other duties as assigned by the Athletic Director or school administration.

• High school diploma or equivalent.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and familiarity with school management software desired.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work collaboratively with a diverse group of individuals.
• Passion for supporting student athletes and promoting a positive school environment.