State Administration Assistant - WA

Employment Type: Part time 25 hours per week (min. 3 days) | 12-Months fixed term

Location: East Victoria Park, WA

As our State Administration Assistant, you will work closely with the State Manager to ensure the smooth and efficient operation of the State Leadership Team. Your strengths in office coordination, communication, correspondence management, report and paper preparation, and event support will help our leaders deliver high-quality outcomes across our Western Australia centres. This role is 25 hours per week, with the desired schedule Tuesday to Thursday, open to negotiation.

You will work from the Centre Support Office located in East Victoria Park and accompany the State Manager on meetings and travel as needed.

• Answer internal and external enquiries which come through all communication channels.
• Manage confidential and highly sensitive information in a professional and discreet manner.
• Ensure all stakeholders are given regular updates in relation to state issues, meetings and events.
• Prepare reports, presentations and proposals with strong attention to detail.
• Organise meetings and seminars for internal and external stakeholders, including arranging catering and preparing relevant documents.
• Arrange travel and accommodation bookings for the State Management team where required.
• Maintain records and filing of reports, correspondence and related material for ease of retrieval.
• Collate reports and complete data collection, maintaining an efficient and effective electronic filing system for company records.

• Work for a company that aspires to be globally recognised for early years practice and learning outcomes.
• Gain investment in your growth and development with support, tools, training and experiences that enhance progress and outcomes for children in their earliest years.
• Be part of a team and work environment where everyone feels belonging, inclusion and purpose.
• Access discounted childcare (up to 15%).
• Discounted health care and access to employee wellbeing programme with BUPA.
• Exclusive discounts on travel, gym memberships, Apple and Dell products, and more.
• Fitness Passport – access to gyms and pools for you and your family at heavily discounted price.
• Security and stability – as Australia’s largest provider of early learning and care, not-for-profit social enterprise improving lives of children and families.

• Previous experience in a dynamic and fast‑paced Assistant position within a multi‑site, human service‑related organisation.
• Excellent written, verbal communication and organisational skills with attention to detail and ability to manage conflicting deadlines.
• Experience communicating confidently and effectively with stakeholders at all levels.
• Advanced proficiency using Microsoft Word, Excel and PowerPoint; experience with Microsoft Teams.
• Exceptional attention to detail and extreme organisational skills.
• Ability to engage and influence others.
• Preferred experience within the Early Learning Sector.
• Preferred completion of Certificate III in Business Administration or equivalent.
• Current WA Working with Children Check.

We review applications as they are submitted. Progress to the next stage of the process depends on competence and ability to meet the job responsibilities.

We’re an equal‑opportunity employer that proudly celebrates a diverse workforce, strengthening our teams from different cultures, backgrounds and experiences. We are deeply committed to reconciliation, ensuring Aboriginal and Torres Strait Islander people feel belonging and connection.