CTHCA Clinic Director's Senior Executive Assistant (TM48602

CTHCA Clinic Director's Senior Executive Assistant

Nespelem or Omak - WA

Salary Range $30.88 - $37.65 Salary Position Type Full Time

CLOSING DATE: August 13, 2026

POSITION: Senior Executive Assistant

SALARY: $30.88 - $37.62 per hour

REPORTS TO: Clinic Director (Nespelem/Omak)

LOCATION:
Nespelem/Omak

The Senior Executive Assistant provides high level administrative, organizational, operational, and specialized support to the Deputy Chief Executive Officer (CEO) at the Nespelem Clinic for the Tribal Health Care Authority. This position requires flexibility to support the Deputy CEO across multiple clinical sites reservation wide, as well as at the administrative office. The Senior Executive Assistant will be expected to adapt to changing priorities and provide support whenever staff or leadership needs are greatest.

ESSENTIAL FUNCTIONS:

• Serving as the primary point of contact for the Deputy CEO and may include, managing communications, scheduling, and correspondence with internal staff, Tribal leadership, external partners and stakeholders.
• Performs ongoing administrative and secretarial support services of a complex and often confidential nature for senior management and/or a group of professionals.
• Preparing agendas, reports, presentations, and other documents in support of Deputy CEO initiatives, meetings and Tribal Health Care Authority operations. Maintains high level of attention to detail; demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service.
• Prepares travel and training documents; conducts cost analysis to determine cost differences between different traveling methods; processes airline flight request and lodging arrangements in accordance with specifications; processes per diem requests, ensuring times processing and delivery of checks; develops final travel/training packet, including conference agenda, breakdown of expenses and other related material.
• Assisting in the planning and follow-up of executive and leadership meetings, ensuring action items are documented and completed.
• Creates and maintains records management system for department staff; identifies deficiencies in filing system and recommends implements solutions, files department correspondences, files requisition and vouchers, maintains program personnel files, prepares and maintains contracting files.
• Plans, coordinates and implements special events and projects, distributes announcements for bids on meals and other services, collects bid solicitation for Request for Proposals, coordinates with different programs, agencies and entities, ensures availability of necessary equipment and other related material, processes payment of services and accounts for such transactions, attends various planning meetings executes other related directives issued by the Deputy CEO.
• Prepares a variety of general office support functions; receives and responds to incoming calls, takes messages or forwards to appropriate personnel, processes incoming and outgoing mail and maintains a log, maintains an inventory of office supplies and other as needed; processes requisitions and vouchers, composes memorandums and letters, schedules meetings, send fax correspondence.
• Receives and responds to public questions and complaints, receives requests and assists the public by providing information on tribal government operations and/or resources; determines the nature of the complaint and forwards to appropriate resource, conducts fact-finding investigation when circumstances warrant such action, recommends and implements solutions on findings, responds to inquiries and complaints, provides status of updates to Deputy CEO.
• Works with the Deputy CEO to develop plans needed to carry out assigned activities and projects. Exercises independent judgment with regard to planning, organizing and scheduling work.
• Traveling between the Colville Tribal Health Care Authority's clinics and administrative offices as needed to provide in person executive support to the Deputy CEO.
• Support activities include timely collection and…