Office Manager

Join the Dynamic Island County Public Health Team

Island County Public Health is committed to protecting and improving public health through service delivery and collaborative public health initiatives across our island communities.

The employee in this position is responsible for providing essential clerical, operational, and administrative support to the Public Health Department. Located at our main Coupeville campus, this role ensures smooth daily workflows, supports departmental governance, and facilitates effective coordination between internal divisions, county leadership, and the public.

Qualified applicants from all backgrounds are highly encouraged to apply. Along with the standard application, please submit a minimum of 2 professional references, a cover letter describing your interest in the position, and a resume outlining your qualifications.

Position may be hired as an Office Manager 1 or Office Manager 2; pay within range is dependent upon prior experience and qualifications.

Hourly Pay:

Office Manager 1: $24.91

Office Manager 2: $28.84

Correspondence & Documentation:
As assigned, transcribe and type letters, reports, minutes, schedules, specifications, interagency agreements, requisitions, and other departmental correspondence.

Contract Administration:
Using information from contract lead staff, enter contracts and agreements into the enterprise system for Risk and Prosecuting Attorney review. Maintain the department contract tracking log, coordinate progress updates with contract lead staff and other departments, and ensure adherence to county review timelines and processes.

Facility & Work Order Coordination:
Coordinate facility ticket requests for the department, acting as the primary liaison between submitting divisions and the Facilities Department, and tracking requests from input through resolution.

Board of County Commissioners (BOCC) Agenda Preparation:
Compile the agenda packet and submit items to the Office of the Board of County Commissioners for work sessions and regular sessions, adhering to established timelines and auditing agendas for formatting and accuracy.

Board of Health (BOH) Governance Support:
Compile agenda packets for monthly Board of Health meetings and upload them to the Agenda Center. Distribute meeting packets via email at least one week in advance to BOH members and guest presenters. Maintain and update the BOH website as assigned, including uploading proclamations, resolutions, policy dockets, and meeting updates.

Meeting Logistics & Public Support:
Attend each BOH meeting to provide technology and meeting support in coordination with the Island County IT Department. Ensure all BOH members receive meeting materials and guest presenters have clear instructions regarding meeting logistics. Support BOH meeting scheduling and arrangements for presenters and BOH members.

Asset Management & Inventory:
Sustain and track small asset inventory for the department in compliance with county policy, grant requirements, and audit standards.

Records Management & Confidentiality:
Develop, maintain, and revise department filing systems (both database/electronic and hardcopy). Preserve department records while identifying, respecting, and safeguarding confidential health and personnel information. Support the Public Records Liaison with fulfilling public records requests as assigned.

Fiscal & Payroll Support:
Support the payroll process, purchase request tracking, and accounting team by tracking employee leave requests, verifying documentation, and performing related administrative support duties.

Training & Logistics Support:
As assigned, support the coordination and scheduling of staff trainings, including support with venue reservations, coordinating refreshments, preparing supplies, and archiving departmental training files.

Recruitment & Human Resources Liaison:
Serve as the department liaison with the Human Resources department. Coordinate employee paperwork, recognition programs, required training, and recruitment/departure activities. Contact candidates and arrange interview schedules in coordination with hiring managers.

Onboarding Coordination:
Schedule orientation…