Substitute Secretary, School Buildings and Departments

Substitute Secretary, School Buildings and Departments

Wahluke School District Wahluke District-Wide
- Mattawa, Washington Open in Google Maps

Job : 4957125

Final date to receive applications: Posted until filled

Re-Posted: Jul 30, 2026 7:00 AM (UTC)

Starting Date: Immediately

WAHLUKE SCHOOL DISTRICT

JOB SUMMARY AND DESCRIPTION OF TASKS

Position:
Substitute (On-Call) Secretary, Buildings and Departments,

Bilingual Spanish required

Reports to: Building Principal or Department Supervisor;

Salary Range Substitute wage: $23.59/hour.

Benefits: Substitutes earn 1 hour of paid sick leave for each 40 hours worked as per the Washington Paid Sick Leave program and are eligible to apply sick leave time during qualifying long term assignments beyond 10 consecutive days in the same substitute assignment after having worked an accumulation of 90 days at Wahluke. A maximum of 40 hours will be carried forward each calendar year.

Basic Function: Welcome building/office visitors. Answer phones and provide assistance. Treat all matter of school business and personnel as confidential. Provide a variety of functions in a school office; assist the principals with building supervision and direction; provide friendly and helpful services to students, staff, parents and the public; accuratelymaintain a wide variety of records within generally defined methods, practices and procedures.

Perform clerical and reception work. Assist with buildingvisitors including substitute teachers. Depending upon substitute assignment may perform, bookkeeping, prepare requisitions, filing, scheduling, records management, compile and submit a variety of state and federal required reports. Assist in meeting the individual student educational and social and emotional needs in the overall school environment.

Typical Work:
This is a representation of secretarial duties that may be necessary depending upon the length and frequency of the substitute assignment accepted:

• Perform general and technical clerical work, bookkeeping, prepare requisitions, filing, scheduling, answering telephone, records management.
• Proficiently operate office equipment including computers, adding machines, copiers, FAX and intercom, and other machines.
• Provide receptionist duties by providing excellent customer service in answering the phones and assistance to the staff and public.
• Assist principal with building supervision and direction.
• Greet students, parents, staff and the public; answer a wide variety of telephone and in-person inquiries, promote positive public relations for the district.
• Attend to students in a kind and caring manner.
• Greet and orient substitutes to the building; provide keys, lesson plans and other assistance as needed.
• Organizes and perform office operations in an efficient and effective manner.
• Assist building personnel as needed.
• May be assigned to access the State and other information system as necessary for entry and retrieval of information.
• Use a variety of hardware and software programs to satisfactorily perform tasks.
• Depending on substitute assignment length and capabilities may input a variety of detailed program records such as budgets, student counts, enrollment, attendance, grades, behavior, contact information and other administraterecords for legal compliance including grant and programs, compile data and perform calculations; track deadlines and prepare a variety of reports and responses accurately.
• Duplicate and distribute materials,
• Compose, format, type, edits and proofread a wide variety of correspondence. Documents may be confidential in nature.
• Provide basic first aid.
• May supervise students in the office related to medical care and administer medical related protocols, monitor behavior, refer problems to administrators, counselors, teachers or specialists as appropriate.
• Treat all matter of school business and personnel as confidential.
• Communicates and works effectively, cooperatively, positively and politely with students, staff and community to maintain a safe school and caring learning environment.
• May issue/track student absences and admittance slips, communicating with transportation department.
• Assist other…