Building Administrative Assistant

Midway Elementary Building Administrative Assistant

Mead WA Midway Elementary - Colbert, Washington Open in Google Maps

This job is also posted in Mead WA

Job : 5924275

Final date to receive applications: Sep 18, 2026 11:59 PM (Pacific Standard Time)

Re-Posted: Sep 14, 2026 7:00 AM (UTC)

Starting Date: Immediately

September 14, 2026
Classified Vacancy
2026/2027

Building Administrative Assistant
Midway Elementary School

7.5 hours per day/8:00am - 4:00pm

212 days/year

JOB SUMMARY

The job of Building Administrative Assistant provides a variety of office support and/or secretarial duties for a specified building. This position reports to the Building Principal.

Essential Functions

• Provide a courteous, efficient, positive, and welcoming atmosphere to students, staff, parents, administration, and community including answering phones in a consistently positive and friendly tone, and performing a variety of other office functions
• Perform a wide variety of assignments which are sometimes confidential in nature; operate a personal computer to enter data, email, draft, edit, revise, and print letters, tables, and reports as well as other materials.
• Monitor and track attendance, calling parents for absent verifications as well as checking students in and out, compile and complete state-required attendance reporting, work with case managers and Truancy Board regarding attendance issues.
• Prepare student discipline and expulsion letters, track referrals and incident management data.
• Maintain, manage, and reconcile substitute program along with the subkeys and folders, ensure limited defined employees are checking in and out daily.
• Maintain Building Crisis plans, update and revise as required, and provide support during drills and emergencies.
• Respond to multiple questions and requests from students, staff, and parents in a positive, professional and timely manner.
• Maintain a highly organized and efficient file system.
• Perform a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Provide front office support as needed such as inputting work orders, coordinating tech support for copy pods, tracking and distributing and tracking building keys and swipe cards.
• Follow policies and procedures as established by the District.
• Arrange, participate in, and implement, as directed, conference and committee meetings
• Instruct and oversee the activities of Para Educators, students, and/or assistants, as needed.
• Coordinate building volunteers withthe District office.
• Schedule and manage transportation schedule and field trips.
• Maintain a variety of data management systems, including maintaining staff and student information.
• Process and distribute faxes, district and US mail and manage accident reports for students and staff.
• Maintain a highly organized and efficient file system.
• Maintain strict level of confidentiality.
• Perform duties and responsibilities in the health room.
• Perform other duties as assigned.

Minimum Qualifications

Education/Training

• AA Degree or equivalent education and/or work experience

Knowledge, Skills, and Abilities

• Considerable knowledge of and ability to use Mac’s, PC’s and related software
• Demonstrated ability to independently respond to problematic situations and to remain calm under stress
• Ability to maintain accurate records and enter and maintain data in automated systems
• Ability to perform fiscal analysis and make projections
• Ability to identify problems and to propose feasible solutions
• Ability to develop and conduct training for staff
• Ability to multi-task and work independently
• Strong organizational skills and the ability to work well under pressure and to meet deadlines
• Strong interpersonal skills and…