CIO Senior Executive Assistant; TM

Position: CIO Senior Executive Assistant (TM49238)
Location: Nespelem

Closing Date:
September 28, 2026

Position:
Senior Executive Assistant Salary: $30.88 - $37.62

Reports To:

Chief Information Officer

Location:

Nespelem, WA

SUMMARY:

The Senior Executive Assistant to the Chief Information Officer (CIO) provides high-level administrative, operational, and project support to the CIO in a Tribal Health Care Authority. This position serves as a trusted liaison between executive leadership, departments, vendors, tribal leadership, and external partners. The role is responsible for coordinating strategic initiatives, managing executive communications, organizing meetings, maintaining confidential records, assisting with contracts and compliance activities, and supporting the implementation of health care technology and operational projects.

ESSENTIAL FUNCTIONS:

Serving as the primary point of contact for the CIO and may include, managing communications, scheduling, and correspondence with internal staff, Tribal leadership, external partners and stakeholders.

Performs ongoing administrative and secretarial support services of a complex and often confidential nature for senior management and/or a group of professionals.

Preparing agendas, reports, presentations, and other documents in support of CIO initiatives, meetings and Tribal Health Care Authority operations. Maintains high level of attention to detail; demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service.

Prepares travel and training documents; conducts cost analysis to determine cost differences between different traveling methods; processes airline flight request and lodging arrangements in accordance with specifications; processes per diem requests, ensuring timely processing and delivery of checks; develops final travel/training packet, including conference agenda, break down of expenses and other related material.

Assisting in the planning and follow-up of executive and leadership meetings, ensuring action items are documented and completed.

Creates and maintains records management system for department staff; identifies deficiencies in filing system and recommends and implements solutions, files department correspondences, requisitions and vouchers, maintains program personnel files, prepares and maintains contracting files.

Plans, coordinates and implements special events and projects, distributes announcements for bids on meals and other services, collects bid solicitation for Request for Proposals, coordinates with different programs, agencies and entities, ensures availability of necessary equipment and other related material, processes payment of services and accounts for such transactions, attends various planning meetings, and executes other related directives issued by the Deputy CEO.Prepares

a variety of general office support functions; receives and responds to incoming calls, takes messages or forwards to appropriate personnel, processes incoming and outgoing mail and maintains a log, maintains an inventory of office supplies and other as needed; processes requisitions and vouchers, composes memorandums and letters, schedules meetings, send fax correspondence.

Works with the CIO to develop plans needed to carry out assigned activities and projects. Exercises independent judgment with regard to planning, organizing and scheduling work.

Traveling between the Colville Tribal Health Care Authority’s programs and administrative offices as needed to provide in person executive support to the CIO.Support activities include timely collection and preparation of draft agendas; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports, and…