Athletic Director Secretary​/Attendance Specialist

Summary

We are seeking a dedicated and organized individual to provide comprehensive administrative support to the Athletic Director at Oakville Middle/High School for the current 2026/2027 school year. The successful candidate will also serve as the Attendance Specialist, responsible for managing student attendance records and ensuring compliance with school policies. This full-time position requires excellent communication skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Continuation of this position is dependent on funding.

• - Provide administrative support to the Athletic Director, including scheduling meetings, managing correspondence, and maintaining organized records.
• - Assist in the planning and coordination of athletic events, including practices, competitions, and meetings.
• - Maintain and update student attendance records, ensuring accuracy and compliance with district policies.
• - Communicate with parents, students, and faculty regarding attendance issues and policies.
• - Prepare and distribute reports related to attendance and athletic participation as needed.
• - Assist in the management of athletic department budgets, including tracking expenses and processing invoices.
• - Coordinate transportation for athletic events, ensuring timely and safe travel for teams.
• - Support the recruitment and onboarding of coaches and volunteers within the athletic department.
• - Collaborate with school staff to promote athletic programs and encourage student participation.
• - Perform other duties as assigned by the Athletic Director or school administration.

• - High school diploma or equivalent; additional education or certification in administration or sports management is a plus.
• - Proven experience in administrative support, preferably in an educational or athletic setting is a plus.
• - Strong organizational skills with the ability to manage multiple tasks and deadlines.
• - Excellent verbal and written communication skills.
• - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• - Knowledge of student attendance policies and record-keeping practices is a plus.
• - Ability to work collaboratively with a diverse group of students, staff, and parents.
• - Strong problem-solving skills and attention to detail.
• - Customer-service-oriented approach with excellent interpersonal skills and a demonstrated ability to remain courteous, helpful, and professional in a busy school office environment.