Clayton Secretary​/Registrar

POSITION SUMMARY

The Home Link Secretary/Registrar & Preschool Clerical Support position serves as the primary front-office contact for the Clayton Home Link Campus while providing comprehensive registrar, student records, and clerical support services for Home Link high school students and the preschool program.

This position is responsible for daily front-office operations, campus safety and facility coordination, student enrollment and attendance, transcript and records management, state reporting, and general clerical support. The position requires a high degree of accuracy, confidentiality, organization, professionalism, and customer service when working with students, families, staff, consultants, specialists, and community members.

• Manage daily front-office operations, including answering multi-line phones, directing inquiries, greeting visitors, and providing assistance to students, families, and staff.
• Serve as the primary front-office contact for the Clayton Home Link Campus.
• Manage main-entrance access and monitor building security cameras in accordance with district procedures.
• Perform daily building opening and closing procedures, ensuring classrooms and common areas are operational and secure.
• Coordinate use of family room spaces and assist with room setup for specialists, consultants, and other service providers.
• Coordinate classroom and facility availability with staff, schedulers, specialists, and paraprofessionals.
• Order, receive, track, and maintain inventory of classroom, office, and building supplies.
• Submit, monitor, and follow up on work orders related to maintenance, pest control, repairs, and other facility needs.
• Prepare substitute teacher folders and provide daily operational support to staff, consultants, and specialists.
• Provide assistance to families and staff with the district's ALEX student data system, including basic troubleshooting and navigation support.

• Assist with the coordination and implementation of routine safety and emergency drills.
• Provide basic first aid within the scope of training and district procedures.
• Maintain emergency health alerts and ensure first-aid supplies and emergency bags are adequately stocked.
• Generate and distribute semester emergency "Red Bag Reports."
• Support campus emergency preparedness activities as assigned.

• Maintain accurate student attendance records in ALEX and other applicable student information systems.
• Process student enrollment, withdrawal, and records procedures in accordance with district requirements.
• Coordinate grading processes and procedures and ensure information is entered accurately and timely.
• Maintain official student records and transcripts, including printing, reporting, filing, and record maintenance.
• Maintain senior transcripts and records and assist with graduation-related documentation.
• Manage master schedule course codes, data tracking, and related data entry in Skyward.
• Review and correct CEDARS-related errors and ensure student and course information is accurately reported.
• Import and enter assessment and testing information into Skyward as required.
• Navigate Skyward to update student records, enroll students in courses, and assign appropriate CEDARS course codes.
• Create, audit, and update official high school transcripts using grades from spreadsheets, course logs, and other…