Seasonal F&B Project Manager

Seasonal F&B Project Manager

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world's largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

Insomniac is looking for an enthusiastic Project Manager to provide exceptional pre-planning of food & beverage experience and operations at our festivals. The Seasonal F&B Project Manager will be responsible for the pre-production, oversight of festival concessions operations, budgeting, F&B marketing support, interdepartmental collaboration, team management and more. This position will report to Senior F&B Project Manager. This is a hybrid position.

• Vendor & Sponsor Coordination:
  Act as the primary liaison for concessions vendors and F&B sponsors, ensuring all partners align with company standards on menu, pricing, and presentation.
• Festival Planning & Layouts:
  Work closely with production teams to design and optimize food and beverage layouts based on site maps, crowd flow, and operational needs.
• Logistics & Infrastructure:
  Coordinate site needs such as fencing, sanitation, ice/water delivery, tenting, power drops, and credentials for vendors and internal teams.
• Internal Stakeholder Support:
  Support internal departments like Artist Relations, VIP, and Staff Catering by advancing and fulfilling all their food and beverage requests.
• Team Leadership:
  Hire and manage seasonal F&B operations staff, delegate key tasks, and oversee their schedules, travel, and accommodations.
• Budgeting & Scheduling:
  Assist in managing production budgets, updating sales projections, and building F&B load-in/load-out schedules. Attend production meetings in the lead-up to each event.
• On-Site Management:
  Oversee day-to-day operations during festivals, including signage installation, vendor setup, crowd flow observation, credentialing, and compliance monitoring.
• Compliance & Sustainability:
  Ensure all operations meet local health, liquor, and fire codes. Implement sustainability initiatives such as reusable cup programs and efficient waste management.
• Post-Event Analysis:
  Conduct basic sales and operations analysis, lead after-action reviews, and produce recap reports highlighting wins and areas for improvement.

• This role requires domestic travel, including potential on-site presence at one event while advancing another.

• 2+ years in live event production, F&B operations, or related field
• 1+ years of experience managing or supervising a team
• Familiarity with current food and beverage trends
• Understanding of standard liquor laws, health codes, and operational best practices
• Comfortable navigating festival site maps and layouts
• Proficient in Google Sheets and Google Forms
• OSHA 10 certification
• Excellent at setting and meeting deadlines in a fast-paced environment
• Strong communication and cross-functional collaboration skills
• Proactive, solutions-oriented mindset with a "no task too small" attitude
• Able to manage multiple priorities with a strong sense of urgency
• Comfortable working both at a desk and on-site at outdoor festivals
• Willing to travel frequently for events
• Must be able to lift up to 50 lbs and safely use ladders when needed

• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates on site at our events
• Must be willing travel to work events during evening, holidays and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave or the denial of family and medical care leave, mental or physical disability, marital status, domestic partner…