Procurement Specialist Job Coupeville Washington USA,Business

Location: Coupeville

POSITION SUMMARY:
Procurement responsibilities include performing the duties associated with the life cycle of the procurement process and ensuring all Federal, State and local laws, regulations, and grant requirements are followed. The position is based in Coupeville, WA.
This is not a remote role and does not offer relocation services.

Island Transit offers competitive benefits that include:

Medical/Dental/Vision Insurance - employer paid premiums for employees
Life Insurance - employer paid $24,000 Basic Life Insurance plus optional employee paid supplemental insurance plans
Flexible Spending Account (FSA)
Retirement Plans - Washington State Public Employees Retirement System (PERS) and Optional Mission Square 457b/401a plan with employer match
Paid Vacation, Sick Leave and Holidays

ESSSENTIAL JOB FUNCTIONS:
Procurement:

Oversees procurement of goods and services, the issuance of purchase orders and contracts, preparation of purchase recommendations, small works roster and contract administration.

Finds and evaluates suppliers, products, and services. Prepares and distributes bids, request for proposals (RFP), invitations to bid (ITB), and other solicitation documents related to the purchase of supplies, vehicles, equipment and services.

Provides guidance to departments in the interpretation of purchasing requirements and procedures as prescribed by state and federal agency regulations and grant requirements

Assists with contract negotiation and acquiring cost-efficient deals without compromising quality.

Consults with other department managers regarding technical specifications of bids. Responsible for the timely distribution and posting of documents as required.

Selects the type of procurement and creates evaluation criteria. Researches scope and specifications, develops and administers contracts.

Ensures the procurement process complies with agency, local, state, and federal regulations.

Schedules and coordinates meetings related to procurement. Conducts pre-bid meetings, and public bid openings. Reviews terms of the contract and price analyses as required.

Coordinates and facilitates the bid/proposal evaluation process, and selection of supplier.

Develops and maintains a list of competitive sources for supplies and services and establishes professional working relationships with vendors.

Responsible for the procurement of goods and services and contract administration for grant funded projects as required.

12. May work with third party contractors for more complex projects and procurement processes.

Assembles, and completes required forms for the purchase of goods and services, for state and federal grants such as prevailing wage, initial cost estimate, federally excluded vendors, contract clauses, and may assist in developing strategies to encourage Disadvantaged Business Enterprise (DBE) participation.

Facilitates training of staff in the implementation of purchasing policies and procedures.

Works closely with legal to ensure alignment with lawful procurement contracts, obtains final approval on contracts over $10,000.

Issues award letters and work-orders and executes vendor contracts to purchase goods and services in a cost-effective manner.

Creates correspondence; maintains records, reports and files to document procurement activities and purchases.

Analyzes market trends and assesses supplier performance.

Creates a buying strategy based on the Agency's budget and necessary supplies.

Attends meetings and training occasionally held on weekends or at night and may include travel to external locations.

Acts in accordance with company policies, procedures, federal and state laws and regulations.

Performs job tasks professionally with the highest ethical regard and discretion for confidential information.

Performs other duties as assigned.

QUALIFICATIONS:
Knowledge,

Skills and Abilities

:
Knowledge:

Governmental procurement principles, methods, practices, techniques and procedures.
Federal, State and local laws pertaining to procurement, and contracting.
Applicable Federal, State, and local laws, codes, regulations, grant requirements and bid laws related to assigned activities.
Contract development relating to procurement and contracting processes.
Contract cost and price analysis principles and practices.
Contract law and ability to interpret terms and conditions.
Principles and practices of public administration, public procurement systems and process.
Principles of contract administration in the public sector.
Principles of business letter writing and report preparation.

Skills:

Excellent interpersonal skills for establishing and maintaining effective working relationships.
Excellent verbal and written communication skills.
Excellent mathematical and critical thinking skills.
Excellent analytical and problem-solving skills.
Excellent organizational skills and attention to detail.
Proficient in Microsoft Office Suite, or related software to prepare reports and policies, financial software and other business software.

Abilities:

Interpret and apply…