Fiscal Specialist Supervisor

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

WSDOT is currently seeking a skilled and motivated Fiscal Specialist Supervisor in Raymond, WA. This position is responsible for effective communication both inside and outside the work group and will supervise the routine daily functions of the Area Maintenance Office support staff. This position will also assist Area employees with questions and paperwork, Area bill paying processes, reimbursements, travel, Area 3rd party damage program, assists walk‑in public and trucking industry with special motor vehicle and oversized overweight permits, and other general office functions.

This position is critical in fostering a respectful and healthy work environment.

Among the varied range of responsibilities held within this role, the Fiscal Specialist Supervisor will:

• Manage office procedures for office support staff, develop and implement administrative procedures, work methods, and workflow deadlines within SWR Area 3.
• Maintain compliance with current WSDOT rules, regulations, and procedures.
• Provide excellent customer service to internal & external customers.
• Supervise, train, prioritize, distribute work assignments, provide guidance for office support staff in.
• Advise on and follow disaster and emergency response processes, merit system rules, RCW and WAC's. Organize scheduling of rest area free coffee program.
• Review, update, track and forward completed and accurate 3rd party damage estimate reports
• Work with maintenance supervisors on accident reports, attachments, and estimated report completions.
• Assist external and internal customers with permit process.
• Oversee accurate control of consumable and stockpile inventory, including entering of purchase orders and inventory withdrawals and transfers.
• Perform performance evaluations for direct reports.
• Collaborate with regional staff on reimbursable agreements with external entities, service agreements and payable agreements.
• Review employee data entry in DOTtime.

To be considered for this opportunity, the following competencies are required:

• Customer Service & Communication: Ability to communicate effectively, both orally and in writing, with diverse audiences and provide responsive, professional customer service to employees, managers, vendors, and the public.
• Supervision & Staff Development: Ability to lead, supervise, and develop staff by assigning work, establishing priorities, monitoring performance, providing coaching and feedback, and fostering accountability and a positive work environment.
• Fiscal & Administrative Operations: Ability to perform and oversee fiscal and administrative functions, including payroll, purchasing, accounts payable and receivable, reimbursements, inventory management, and timekeeping, while interpreting and applying applicable policies, procedures, labor agreements, personnel rules, and payroll requirements.
• Fiscal Accuracy & Compliance: Ability to review, verify, reconcile, and maintain accurate fiscal, payroll, and purchasing records; identify and resolve discrepancies; and ensure compliance with applicable policies, procedures, and requirements.
• Organization, Judgment & Confidentiality: Ability to work independently, prioritize competing…