Staff Accountant

Job Overview

Washington, DC-based trade association seeks a Staff Accountant who serves as a key member of the Finance team, responsible for the accounting and oversight of all organizational cash receipts, including membership dues, customer payments, registration fees, sponsor ships, tradeshow revenue, and other income. This hands‑on role manages the full cash receipts and accounts receivable cycle, ensuring timely and accurate cash recording, invoicing, payment application, and reconciliations.

The position requires a detail‑oriented professional who takes ownership of cash processes, maintains accurate records, and upholds compliance, transparency, and efficiency across all cash and receivable operations.

• Serve as the primary point of contact for all cash inflows, including membership dues, customer invoicing, registration fees, sponsor ships, tradeshow revenue, and other association‑related cash receipts
• Process all daily cash activity
• Process billing requests in compliance with revenue recognition policies
• Administer the accounts receivable process in Net Forum and the accounting system in accordance with organizational policies
• Accurately apply payments from multiple sources and proactively resolve discrepancies
• Reconcile revenue accounts with third‑party partners and ensure discrepancies are identified and resolved promptly
• Act as the point of contact for and maintain strong relationships with all payment processors and merchants
• Act as subject‑matter expert in Net Forum for accurate recording and reporting of member activities
• Maintain a working understanding of revenue recognition principles
• Support month‑end and year‑end close activities
• Maintain the American Public Transportation Foundation’s books
• Integrate current accounting tools and technology into daily responsibilities and identify opportunities for improved efficiency
• Prepare schedules, reconciliations, and supporting documentation for internal and external audits
• Work closely with manager to continuously evaluate and enhance cash management, accounts receivable, and revenue processes

• Bachelor’s degree in accounting, finance, or a related field required (associate’s degree with equivalent experience may be considered)
• Minimum 3 years of progressive accounting experience with exposure to accounts receivable, cash management, and general accounting
• Working understanding of GAAP and accounting best practices
• Working knowledge of accounting software (e.g., Intacct, Net Forum, ) and proficiency in Microsoft Excel preferred, with the ability to effectively use technology in daily accounting tasks
• Demonstrated attention to detail, accuracy, and commitment to high‑quality financial reporting
• Ability to manage multiple priorities, meet deadlines, and thrive in a fast‑paced environment
• Strong interpersonal and communication skills, with the ability to build effective relationships across departments and with customers and external partners
• Problem‑solving skills, with a proactive approach to resolving discrepancies and improving processes

APTA offers a competitive benefits package that includes medical, dental, and vision insurance; life and disability insurance; paid time off; a 401(k)-retirement plan; professional development opportunities; and commuter benefits to assist with public transportation costs. The annual base starting salary is anticipated to be in the range of $56,400 to $75,199.

This position is based in Washington D.C. and currently operates on a hybrid work schedule. Employees are required to work in the office on two specific days, Tuesdays and Wednesdays, with the flexibility for you to choose a third in‑office day. The remaining two days of the work week can be worked remotely. Please note that this schedule may be adjusted at any time based on the Association’s needs.

For more information or to apply, please submit a resume and cover letter to Human Resources at  
Principals Only

To view the full position description, visit Careers at APTA.

APTA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws.