Billing Specialist

New York, and Washington, DC

A premier, powerhouse, national, law firm with the heart of a boutique, is seeking a Billing Specialist. This position will be responsible for managing the entire billing process for ten or more partners on a monthly basis. The Billing Specialist will work on complex bills while adhering to client billing guidelines. This role can be in the firm’s New York City or Washington D.C. offices.

• Manage the complete billing process for approximately ten partners on a monthly basis.
• Review pre-bills for accuracy, including rates, discounts and formatting.
• Edit pre-bills and prepare invoices in a timely manner; direct communication with partners and assistants will be necessary.
• Execute complex bills, such as split‑party/multi‑payor and flat‑fee task code billing.
• Ensure client billing guidelines are reviewed, documented and adhered to.
• Send invoices electronically and make certain that all e‑billing issues are identified and promptly resolved.
• Maintain documentation of procedures, deadlines and other partner preferences related to their billings.
• Alert management to any billing issues so they can intervene when necessary.
• Research and respond to internal and external inquiries regarding all aspects of billing.
• Running reports and creating spreadsheets will be necessary.
• Monitor all aspects of WIP to ensure it is billed on schedule and identify problem inventory for potential write‑off; direct communication with partners and secretaries will be necessary.
• Support client and partner requests for accrual information that is timely and accurate.
• Act as the point of contact when staff members are out of the office.
• Provide backup and/or assistance to other team members when necessary.
• Assist with special projects as needed.
• Work cooperatively with collections staff and assist with accounts receivable/unapplied cash issues to minimize outstanding and credit balances.

• Bachelor’s degree with five to seven years of applicable work experience in a large law firm setting; CMS Classic or Aderant Expert experience preferred.
• Computer proficient with strong MS Excel and MS Word skills.
• Clear understanding of reading and editing LEDES files required.
• Strong understanding of split‑party/multi‑payor invoicing.
• Excellent written and oral communication skills.
• Self‑directed with a strong work ethic; capable of working independently with limited supervision, as well as part of a team.
• Ability to establish and maintain good working relationships with others.
• Excellent analytical and problem‑solving skills.
• Ability to work in a high‑pressure environment with a high degree of accuracy.
• Can organize, prioritize, plan and multi‑task to effectively meet deadlines.
• Ability to occasionally work outside of established business hours to meet deadlines.

Salary: $80,000.00-$, plus overtime and bonus

Date Active: 1/26/2026

Exempt/Not Exempt: Non‑Exempt