Hotel General Accounting Clerk

Description

Donohoe Hospitality is looking for a Hotel General Accounting Clerk to join their team. The responsibilities include overseeing the day-to-day operations of the hotel’s finance and providing accounting support to the hotel team. The role utilizes accounting and hotel software programs to process business transactions, including accounts payable, receivables, disbursements, expense vouchers, cash, and receipts.

$19 - $22 hourly.

• Prepare daily bank deposits.
• Balance income journal daily.
• Monitor and manage hotel AR accounts.
• Monitor and manage hotel chargebacks; respond with appropriate evidence in a timely manner.
• Review purchase orders daily for errors and correct them.
• Open vendor invoices and match them with internal purchase orders.
• Review invoices for proper GL coding and payment in M3.
• Receive incoming mail and vendor invoices.
• Scan invoices and send to M3.
• Review employee expense reports for the correct GL coding, validate, and process.
• Organize code and submit invoices for weekly check runs.
• Review weekly check runs for accuracy.
• Process special check requests and payments.
• Research and resolve vendor invoice and payment discrepancies and issues.
• Request and maintain vendor W‑9s and other required paperwork.
• Correspond with vendors and respond to payment inquiries.
• Accurately calculate use tax for vendor invoices without sales tax.
• Maintain online vendor accounts and passwords.
• Monitor vendor accounts to ensure that payments are made and recorded on time.
• Process payments using company credit cards.
• Review and file vendor account statements.
• Process recurring payments.
• Sort and distribute invoices to department leaders for review and approval.
• Research and respond to supplier payment inquiries.
• Maintain AP records by scanning into electronic archiving software.
• Prepare month‑end documents and reports in tandem with corporate accounting.
• Review and respond to hotel guest financial inquiries.
• Review and file monthly inventories submitted by department leaders.
• Perform monthly/quarterly bank vault audits.
• Special projects as assigned.

• High school diploma or equivalent required.
• Previous front desk or night audit experience preferred.

• Familiarity with bookkeeping and basic accounting procedures.
• Hands‑on experience with spreadsheets and financial reports.
• Accuracy and attention to detail.
• Highly skilled in dealing with financial and numeric data.
• Excellent work habits and willingness to work the hours necessary to meet deadlines.
• PC proficient and able to thrive in a fast‑paced setting; accounting system experience is a plus.
• Strong experience with Microsoft Excel, Access, and Word.
• Excellent oral and written communication skills.
• Strong organizational skills.
• Excellent listening skills.
• Ability to multi‑task.
• Strong interpersonal, supervisory, and customer service skills required.
• Knowledge and application of general accounting practices.

Donohoe Hospitality Services offers a comprehensive benefits package that includes health, dental, and vision insurance; leaves of absence; retirement plans; paid time off; hotel room discounts; and more. Minimum 32 hours per week required to qualify. We also offer daily pay access, so you can receive your earnings on the same day you work, empowering you to manage your finances easily and confidently.

If you're ready to bring your energy and skills to a team dedicated to delivering exceptional guest experiences, we want to hear from you!