Accounts Payable Manager

Accounts Payable Manager, Employee, Finance

Location:

District of Columbia, United States

Project HOPE is an international NGO of more than 1000 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world's most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and respond to humanitarian crises worldwide.

POSITION SUMMARY:

Project HOPE is seeking an experienced Accounts Payable Manager to lead the organization's global accounts payable function. This role is responsible for overseeing vendor payments, employee expense reimbursements, and financial disbursements while ensuring strong internal controls, regulatory compliance, and operational excellence. The Accounts Payable Manager partners closely with Finance, Procurement, Treasury, and international teams to standardize and optimize procure-to-pay processes, strengthen vendor management, enhance reporting capabilities, and drive automation initiatives within Net Suite, Expensify, and related financial systems to support a scalable, efficient, and high-performing global Accounts Payable operation.

PRINCIPAL RESPONSIBILITIES:

• Accounts Payable Process Improvement
• Assess existing Accounts Payable workflows, policies, procedures, and internal controls.
• Identify process gaps, inefficiencies, and operational risks.
• Benchmark current practices against nonprofit and international NGO best practices.
• Recommend and implement improvements that increase efficiency, accuracy, and compliance.
• Vendor Management
• Evaluate vendor onboarding and maintenance procedures.
• Ensure vendor documentation complies with organizational procurement and financial policies.
• Improve vendor master data integrity and payment accuracy.
• Develop standardized vendor management procedures and compliance checklists.
• Invoice Processing
• Review invoice receipt, coding, approval, and processing workflows.
• Standardize invoice matching procedures, including Purchase Orders, Goods Received Notes (GRNs), and invoices.
• Develop escalation procedures for invoice discrepancies and delayed approvals.
• Promote timely and accurate invoice processing across all business units.
• Payment Operations
• Analyze payment schedules and payment terms to optimize cash flow.
• Recommend improvements to payment processing efficiency.
• Collaborate with Finance leadership to ensure timely vendor payments while maintaining donor and organizational compliance.
• Support implementation of automated payment workflows where appropriate.
• Employee Expenses & Corporate Cards
• Oversee employee expense reimbursement processing through Expensify or similar platforms.
• Ensure compliance with travel, expenses, donor, and organizational policies.
• Manage corporate card administration, reconciliations, and reporting.
• Partner with department managers to improve expense compliance and timely submissions.
• Compliance & Internal Controls
• Ensure Accounts Payable processes comply with donor regulations, tax requirements, organizational policies, and applicable accounting standards.
• Strengthen segregation of duties and approval workflows.
• Identify fraud risks and implement appropriate preventive controls.
• Support internal and external audit activities.
• Financial Reporting & Reconciliation
• Perform monthly reconciliations between the AP subledger and General Ledger.
• Support month-end and year-end close activities.
• Analyze AP trends and provide reporting that supports leadership decision-making and donor compliance.
• Training & Capacity Building
• Develop Accounts Payable Standard Operating Procedures (SOPs).
• Create training materials and user guides.
• Deliver training sessions for Accounts Payable staff and key stakeholders.
• Promote adoption of standardized AP practices across the organization.
• Technology & Process Automation
• Assess current ERP and financial systems supporting Accounts Payable.
• Recommend automation opportunities for invoice processing, approvals, and payment workflows.
• Collaborate with Finance Systems and IT teams to improve system functionality and integration with Procurement and Treasury processes.

MINIMUM QUALIFICATIONS:

• Required
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field required. CPA, CMA, or Master's degree preferred.
• Minimum of seven (7) years of progressive experience in Accounts Payable, Accounting, Finance Operations, or Financial Management.
• Minimum of two (2) years of supervisory or management experience.
• Demonstrated experience leading Accounts Payable operations within a complex, multi-entity, nonprofit, or multinational organization.
• Proven experience evaluating and improving Accounts Payable processes, internal controls, and operational efficiency.
• Strong knowledge of U.S. GAAP, accounting principles, internal controls, audit requirements, IRS reporting requirements…