Accounts Payable Specialist Job in Washington, DC

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a busy finance team in Washington, District of Columbia. This long-term contract position is ideal for someone who can step into a high-volume environment, quickly bring structure to a sizable invoice backlog, and maintain steady daily processing. The role will work closely with the AP Manager and existing team members while helping strengthen accuracy, vendor communication, and overall workflow efficiency.

Responsibilities:

• Manage a high-volume of incoming invoices and expense submissions, ensuring timely entry and processing through the company's online payment platform.
• Examine billing records for completeness and confirm that each invoice includes the required vendor support before approval.
• Investigate billing concerns, resolve discrepancies, and coordinate with vendors on corrections, rejected invoices, and resubmissions.
• Reconcile vendor statements on a regular monthly basis and address outstanding items to keep accounts current.
• Maintain accurate supplier records, including tax classification details such as 1099 information and applicable sales and use tax data.
• Assist the broader finance team with period-end activities, including month-end close, year-end tasks, and audit preparation.
• Recommend and support improvements that streamline accounts payable operations and increase processing efficiency in a high-transaction setting.
• Communicate effectively with vendors, internal colleagues, remote employees, and management to keep invoice issues and payment activity moving forward.