Billing Coordinator

Billing Coordinator

We are looking for a detail-oriented Billing Coordinator to support a busy law firm's billing and accounts receivable operations in Washington, District of Columbia. This position is ideal for someone who understands legal billing practices, communicates effectively with attorneys and clients, and can manage invoicing with accuracy and professionalism. The role offers the opportunity to contribute to a collaborative finance function while helping maintain timely, compliant, and well-documented billing processes.

Responsibilities:

• Prepare client invoices and coordinate the timely distribution of billing materials in accordance with firm and client requirements.
• Generate recurring and ad hoc reports, including weekly, quarterly, monthly, and year-end billing and accounts receivable summaries.
• Review billing records and supporting documentation to confirm accuracy, completeness, and adherence to engagement terms and client-specific guidelines.
• Handle electronic billing submissions and help maintain e-billing records, platforms, and related administrative processes.
• Monitor outstanding balances, assist with collection efforts, and perform reconciliations to support accurate accounts receivable reporting.
• Respond to billing questions from attorneys, staff, and clients by researching issues and providing clear, timely resolutions.
• Work closely with legal and administrative teams in a decentralized environment to ensure billing activity moves forward efficiently.
• Develop customized invoice layouts and formats when client needs or matter requirements call for alternative presentation.