Staff Accountant

TITLE:

Staff Accountant

REPORTS TO:

Accounting Manager

LOCATION:

Washington, DC (Hybrid – 2 days/week onsite)

The Staff Accountant supports all the accounting operations of the organization and plays a key role in managing financial transactions, ensuring accuracy in accounts receivable (AR) and accounts payable (AP), and assisting in month-end close processes. The role will contribute directly to CHCI’s financial operations and annual audits. The Staff Accountant is an integral team player, in many instances, serving as a liaison and process support to all other departments within the organization.

This position offers an excellent opportunity for growth in a mission-driven nonprofit organization.

• Process and record accounting transactions related to Accounts Payable (AP) and Accounts Receivable (AR), including vendor bills and sponsor invoices
• Enter new vendors and sponsors into the financial management platform (currently com), ensuring all account records (e.g. ACH information, W-9, and contact information) are accurate
• Monitor and review AR aging schedules for discrepancies and follow up on outstanding sponsor accounts with balances exceeding 60/90/120 days
• Support the Accounting Manager with month-end close procedures, including:
  • Weekly – invoicing, accounts receivable, AP review, and journal entry posting
  • Monthly – monthly close, general ledger account reconciliations (all assets and liabilities)
  • Annually – 1099s, audit schedules as assigned

• Work onsite at CHCI Headquarters two days per week to manage physical deposit of checks (at nearest bank location) and other tasks as needed
• Assist with periodic vendor account review through collaboration with other CHCI departments
• Collect audit samples and maintain organized records for the Accounting Manager’s review
• Assist with revenue reconciliation and tracking of grant submissions
• Archive all invoice source documents for compliance and audit readiness
• Monitor the Finance department's shared mailbox and respond to critical sponsor inquiries.

• Assists the Accounting Manager with administrative and finance duties as needed
• Assists with special projects, analysis and data gathering
• Complete compliance research specifically related to financial responsibilities at the state and local levels

Required:

• 2–3 years of accounting experience preferred, but entry-level candidates with strong attention to detail are encouraged to apply
• Strong organizational skills and ability to manage multiple tasks and deadlines
• Excellent written and oral communication skills
• Must have the ability to work in-office twice per week at our headquarters
• Effective working in a collaborative, fast-paced nonprofit environment
• Commitment to the mission of the Congressional Hispanic Caucus Institute

• Bachelor’s degree in Accounting, Finance, or a related field.
• Proficiency with Microsoft 365, web-based platforms, and a CRM (preferably Salesforce)
• Familiarity with Net Suite,  and/or other accounting software is a plus

CHCI offers an array of competitive benefits to its employees:

• Flexibility for Telework
• Medical, Dental, and Vision insurance
• Basic Life Insurance Coverage
• Life Insurance Coverage for Dependents
• Employee Assistance Program
• Flexible Spending Account
• WMATA Smar Trip Benefit/Parking Subsidy
• 401k Retirement Plan
• Paid Federal Holidays
• Paid Time Off - Vacation and Sick Leave
• Pet Insurance Option
• Furniture allowance for remote work
• An organization-wide winter break between 12/25 and 1/1

The Congressional Hispanic Caucus Institute (CHCI) is a 501(c)(3) non-profit, non-partisan organization founded in 1978, dedicated to developing the…