Senior Payroll Manager — Multi-State & Compliance; Hybrid

The Senior Payroll Manager leads and independently manages the organization's end-to-end payroll function for approximately 260 employees. This role is accountable for accurate and timely payroll processing, multi-state tax compliance, payroll accounting and reconciliations, system administration, regulatory reporting, audits, internal controls, and vendor management. As the organization's payroll subject-matter expert, the Senior Payroll Manager is expected to operate with minimal supervision, proactively resolve complex issues, and maintain strong processes and controls.

Partner closely with Human Resources on employee data, compensation, benefits, leave, onboarding, and terminations, the position resides within Finance to ensure appropriate accountability for payroll processing, financial reporting, tax compliance, reconciliations, and audit requirements. The Senior Payroll Manager owns the payroll function from processing through final reconciliation and reporting and maintains procedures and cross‑training to ensure continuity of operations.

Note:
This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

• This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the Finance and HR Departments.

• Independently manage/lead the complete payroll cycle, ensuring payroll is accurate, complete, properly approved, funded, and processed on schedule. Own the payroll calendar and all related deadlines, including regular and off‑cycle payrolls, bonuses, retroactive adjustments, severance, leave‑related payments, garnishments, benefit deductions, and year‑end activities.
• Manage/review payroll prior to submission using established controls and variance analysis to identify unusual or incorrect compensation, deductions, taxes, benefits, timekeeping, or other payroll activity. Research and resolve payroll discrepancies and system issues, identify root causes, and implement corrective measures to prevent recurrence.
• Serve as the organization's primary payroll subject‑matter expert and point of escalation for complex payroll matters. Reconcile payroll to payroll registers, funding reports, bank activity, employee deductions, tax liabilities, and the general ledger.
• Oversee/prepare and review payroll journal entries and perform monthly reconciliation of payroll‑related general ledger accounts, ensuring expenses and liabilities are recorded accurately and in the appropriate accounting period. Develop, document, and continuously improve payroll controls, procedures, checklists, and reconciliation processes.
• Manage/Identify payroll risks, control weaknesses, and recurring errors and recommend appropriate corrective actions. Maintain accurate payroll records and sufficient supporting documentation for internal controls, financial statement audits, regulatory reviews, and record‑retention requirements.
• Manage payroll tax compliance for employees working and residing in multiple states and local jurisdictions, including monitoring work locations and coordinating registrations in new jurisdictions as required. Ensure federal, state, and local payroll taxes are accurately calculated, withheld, deposited, reconciled, and reported on time. Review quarterly and annual payroll tax filings and resolve tax notices and discrepancies in coordination with ADP, taxing authorities, Finance, and Human Resources.
  
  Maintain current knowledge of applicable payroll, wage and hour, and tax requirements and advise management of changes affecting the organization.
• Oversee year‑end payroll activities, including W‑2 preparation, reconciliation, corrections, and distribution.
• Serve…