Accounts Receivable Accountant

Maret School is seeking a versatile, personable, and proactive accounts receivable accountant to serve as a key operational member of the Business Office. This role offers a unique blend of financial stewardship, contract administration, and community-focused service, overseeing all incoming revenue streams — including student tuition, auxiliary programs (after-school, summer camps, books, field trips), and facility rentals.

Throughout the school year, this position serves as the primary financial liaison for Maret families and external partners, ensuring seamless billing processes, accurate payment tracking, diligent follow-up on outstanding balances, and hands‑on support during the student enrollment cycle. The position reports directly to the school’s controller. The ideal candidate will have meticulous attention to detail, a commitment to collaboration, and a firm but friendly customer‑service approach to collections.

• Manage full-cycle accounts receivable for tuition, fees, after-school programs, summer camps, books, field trips, and other student‑related expenses
• Oversee family billing and payment collection schedules through the FACTS platform
• Serve as the primary point of contact for family billing inquiries, payment plan setups, and payment troubleshooting
• Monitor aging schedules, conduct polite but persistent outreach on delinquent accounts, and work with families to establish payment arrangements when necessary

• Draft facilities rental agreements using standard school contract templates for external organizations renting campus spaces
• Draft agreements using standard templates for third‑party after‑school vendors
• Invoice and collect rental fees and vendor fees in a timely manner
• Track submission of up‑to‑date certificates of liability insurance for renters and vendors
• Play an active operational role in the annual re‑enrollment and new student enrollment process using the enrollment checklist
• Monitor incoming enrollment agreements for completion, ensuring all financial terms and requirements are met before finalizing enrollment
• Guide new and returning families through setting up their annual tuition payment plans in FACTS

• Post daily receipts, process bank deposits, and prepare month‑end accounts receivable journal entries and reconciliations (FACTS tuition management to the general ledger)
• Assist with month‑end and year‑end close processes, as well as annual financial audit preparation
• Cross‑train on accounts payable procedures to serve as a backup for AP during staff vacations and peak cycles
• Maintain accurate, structured, and organized digital filing systems for all billing, vendor, and rental documentation
• Prepare reports and presentations to support financial management and reporting to the head of school and board of trustees
• Assist with other Business Office duties and special projects as assigned

• Bachelor’s degree in accounting, finance, or a related field (equivalent practical experience will be considered)
• 3+ years of general accounting or accounts receivable experience
• Proficiency with tuition management systems (experience with FACTS is a strong plus)
• Experience with K-12 school management software (experience with Veracross is a plus)
• High proficiency in Microsoft Excel and standard accounting software
• Tactful, empathetic, and professional communication skills and confidentiality when discussing financial matters with parents, faculty, and external partners
• High degree of accuracy in data entry, reconciliations, journal entries, and record‑keeping
• Strong willingness to learn independent school accounting practices and cross‑train in other…