Senior Accounts Payable Specialist

About the Organization:

The Capital Area Food Bank works to address hunger today and create brighter futures tomorrow for more than a million people across the region experiencing food insecurity. As the anchor in the area’s hunger relief infrastructure, the food bank provided more than 60 million meals to people in need last year, by supplying food to hundreds of nonprofit organizations as well as directly to the community.

Creating long-term solutions to food security requires more than just food: it includes addressing the root causes of food insecurity by partnering with organizations that provide critical services like job training programs, health care, and education. To learn more, visit Food Bank for the Washington, DC, Region | Capital Area Food Bank.

Description:

Under the general direction of the Accounts Payable Manager, the Senior Accounts Payable Specialist coordinates and executes daily Accounts Payable, procure-to-pay workflows, invoice processing, and compliance functions in support of the Organization’s financial operations and internal controls. This position acts as a key operational bridge between Finance, Food Procurement, Operations, and external vendors.

Essential Functions:

Full-Cycle Accounts Payable Processes the end-to-end vendor invoice lifecycle using Ramp and Net Suite, ensuring timely invoice processing, accurate general ledger coding, and adherence to internal control processes. 75% of your time related to processing Invoices/Bills, Onboarding Vendors, Reviewing blockage preventing timely payment. 15% of your time related to Credit Card/Expense Reimbursements 10% for Admin/Email/Others Vendor Management & Onboarding Facilitates new vendor onboarding and processes vendor information updates in compliance with organizational internal control processes.

including administration of the organization’s RAMP vendor portal.

Dispute & Discrepancy Resolution Investigates and resolves purchase order (PO), bill of lading, receiver, and invoice discrepancies in close coordination with Food Resources and Receiving teams; secures timely vendor credit memos and refunds for shortages or damaged products.

Corporate Cards & Expense Management Administers corporate card and employee expense reimbursement workflows, ensuring receipt compliance, accurate general ledger coding, and adherence to organizational expense policies.

Customer Service & Ticketing Triages and resolves incoming internal and external vendor inquiries in the Jira Service Management Accounting portal in a timely and professional manner.

Compliance & Audit Support Supports annual financial audits, Uniform Guidance Single Audits, and state tax filings by pulling AP documentation, sample testing records, and vendor files.

Other duties as assigned

Performs other accounting and administrative duties as assigned.

Required:

Education & Experience At least a Associate or Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent combination of education and experience) with 3-5 years of progressive accounts payable or general accounting experience, preferably within a nonprofit, food distribution, or high-volume operational environment.

Accounting Knowledge Strong working knowledge of accounts payable, including accruals, prepaid expenses, expense recognition, general ledger coding, fixed assets/PP&E capitalization, vendor credits, and period-end cutoffs.

Typing & Data Entry Fast, accurate, and high-volume data entry skills with a verified typing speed of at least 60 WPM to effectively support high-volume processing—including 100+ AP invoices weekly and 50+ corporate card/expense reimbursement transactions per week.

Systems & Software Hands-on experience with modern ERP and AP automation systems…