SENIOR Manager of GRANTS & Contracts

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Management Washington, DC, US

Salary Range: $ To $ Annually

The Senior Manager of Grants and Contracts will serve as a supportive financial leader for Whitman-Walker Health's portfolio of federal, local, foundation, and contract-funded awards, supporting the full financial lifecycle from award setup through closeout. Reporting directly to the Director of Grants and Contracts, the Senior Manager exercises independent judgment across grant compliance, post-award financial management, revenue recognition, audit readiness, and the design and enforcement of internal controls.

This hands-on role combines high-level oversight with direct execution of complex accounting and compliance functions.

They will help to ensure the WWH adherences to Single Audit (Uniform Guidance) requirements, federal cost principles, funder-specific administrative regulations, internal policies, and generally accepted accounting principles (GAAP). The position directly manages the grant accounting team and consultants, setting workload priorities, performance standards, and professional development, and supports the team for post-award accounting, compliance with funders, timely billing and revenue collection, accurate financial and programmatic reporting.

They will manage the preparation of monthly grant revenue, cash, receivable, and deferred revenue reports. The Supervisor will serve as a reviewer of the Schedule of Federal Expenditures of Award (“SEFA”), prepared by the Director of Grants and Contracts, to ensure accurate reporting and support of annual audits, including the Single Audit. Lastly, they will will assist with the development of indirect cost rate proposal submissions.

In addition, this role leads and reviews the monthly closing for all grant activity, including grant level project reporting, grant revenue, cash, receivables, and deferred revenue schedules, and owns the reconciliation processes that ensure accurate, timely recognition of grant activity. They will also assists with continuous improvement across grants administration, compliance monitoring, and financial reporting workflows, including system enhancements, process documentation, and cross-training to sustain operations without a separate managerial layer.

• Managing the prioritization, the preparation of grant invoices and/or financial reports, grant budgets, realignments, and all other work products associated with grant funds and track/report month or year-to-date analysis of grant spending. Review of payroll file and monthly allocations. Provide back up when necessary and at time may have own portfolio of work. Preparation and review of all financial reports submitted to federal, state, local, and private funding agencies.
• Maintaining revenue, grant receivable, and deferred revenue schedules by reconciling the accounting records in Blackbaud. Supervise grant accounting team, follow up with funders on outstanding receivables and when necessary, provide back up.
• Ensure that expenditures reported to funding agencies reconcile with the general ledger and supporting accounting records.
• Reviewing and approving reimbursement requests, drawdowns, Federal Financial Reports (FFRs), cash reports, and other sponsor-required submissions to ensure accuracy and completeness.
• Maintain audit-ready documentation throughout the year to support internal and external audit activities.
• Lead the process for ensuring timely resolution of audit findings and, when applicable, assist in developing and implementing corrective action plans.
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