Executive Assistant to Front Office

Job Details

Description

Join Our Team as an Executive Assistant to the Front Office at the International Republican Institute (IRI)!

Closing Date:
February 15, 2026

The International Republican Institute (IRI) advances democracy and freedom. We link people with their governments, support politicians to be responsive to citizens, and motivate those citizens to engage in the political process.

At IRI, every employee plays a crucial role in advancing our mission across the globe. We’re looking for passionate individuals who embody our Core Values and are eager to contribute to our dynamic team. Our values include:

• Respect:
  We lead with trust, empathy, and dignity; empowering colleagues and partners.
• Teamwork:
  We collaborate across teams; solve problems together; are humble and ready to learn.
• Ownership:
  We take initiative; champion solutions; deliver results for IRI’s mission.
• Excellence through Execution:
  We balance thoughtfulness with timeliness; learn from results; prioritize progress over perfection.
• Transparency:
  We share information openly; give direct feedback; build trust through honest communication.
• Freedom:
  We are empowered to make decisions, try new approaches, and adapt as needed.

The Executive Assistant is responsible for supporting the IRI Executive Team. In this role, the individual is responsible for proactively supporting the needs of the Executive Office (Front Office) to ensure an organized and productive work environment. This includes managing requests and calendar schedules, taking action on tasks, and providing meeting and event support.

This position is located in Washington, DC. The Executive Assistant is expected to work in-office at least four days per week.

• Coordinates and maintains Executive Team’s calendars, including scheduling and arranging appointments, phone calls, meetings, meals, and conferences, and proactively address any scheduling conflicts
• Manages logistics for executives’ participation in IRI internal and external events
• Arranges and supports travel for the Executive Team
• Assembles meeting and travel background materials by coordinating with relevant staff and reviewing for accuracy
• Conducts research and prepares briefs and background materials for meetings and engagements

• Coordinates and supports the Executive Team’s involvement in events
• Coordinates and provides support for select IRI meetings
• Supports the Executive Team and the IRI Board of Directors on Board-related meetings and tasks
• Facilitates smooth office operations by serving as a resource for the Executive Team and staff and liaises with all levels of employees on behalf of the Executive Team
• Coordinates logistics and protocol for meeting room set ups for VIP meetings (with board members, delegations, government officials)
• Welcomes guests by greeting them, in person or on the telephone, answering or directing inquiries
• Supports IRI events as needed

• Drafts, edits, and routes correspondence, letters and documents; collects and analyzes information; initiates telecommunications; prepares presentation materials for both executives
• Processes reconciliations and expense reports for the Executive Team
• Reviews and tracks official requests and documents for approval and signature by the executive
• Ensure compliance with relevant Institute policies and procedures
• Proactively assists with problem identification and solutions for institute-wide challenges
• Maintains employee confidence and protects operations by keeping information confidential
• Secures information by completing database backups and updating filing system
• Supports and coordinates organizational initiatives and special projects initiated and/or led by the Front Office
• Coordinates the preparation of IRI All-Staff Meetings by scheduling presentations, announcements, and meeting set-up
• Assists with IRI office management as needed
• Performs other duties as assigned

Note:

This post is not an exhaustive list of all responsibilities, duties, or skills required in this role. Further details of the role will be shared…