Administrative Assistant - Supervisor

Responsibilities for this Position

Location:

USA DC Washington

Full Part/Time:
Full time

Job Req: RQ211879

Type of

Requisition :

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

None

Public Trust/Other

Required:

MBI (T2)

Job Family:

Administration

Job Qualifications:

Skills:

Office Administration, Training and Development, Written Communication

Certifications:

None

Experience:

5 + years of related experience

US Citizenship

Required:

No

Job Description:

Position

Description:

This hybrid position supervises a team of administrative assistants in addition to performing a variety of general administrative tasks in support of the day-to-day operations for federal staff in a government agency. The Supervisor works with federal staff to optimize and manage team performance and deliverables, performs quality control, and fosters a collaborative environment to empower and support administrative staff.

Position Duties:

Administrative Assistant duties:

* Prepares reports, correspondence, and financial documentation; manage scheduling, travel, and records.

* Serves as point of contact for internal and external stakeholders and assist with special projects.

* Processes invoices and purchase requisitions; compile data for program and financial reports.

* Drafts, edits, and distributes internal and external communications.

* Other duties as assigned.

Supervisory duties:

* Act as mentor and provide training and technical assistance to Administrative Assistants as needed.

* Performance Management and Onboarding:

* Monitors and supports the progress of individual team members on an ongoing basis to ensure that the team is supported and meeting all expectations and timelines.

* Provides updates and new guidance to the team as needed per division requirements.

* Provides technical assistance to team members as needed.

* Provides training for new staff on all elements of the division's programming and GDIT processes.

* Monitors program areas being supported by GDIT staff and provide suggestions on process improvement when applicable.

* Provides oversight of the quality of work and deliverables to the customer.

* Monitors staff performance, providing additional training and feedback as needed.

* Completes Performance Improvement Plans (PIPs) as necessary.

* Completes annual performance evaluations and monitors staff's progress towards annual goals.

* Reviews monthly reports; approves and submits consolidated reports as needed.

* Reviews and approve timecards, leave requests, and expense reports as applicable.

* Supports PMO with recruitment efforts including conducting interviews.

* Develops and maintains training materials, job aids, and SOPs to support the team's performance.

* Serves as primary point of contact for stakeholder questions, requests, and concerns related to administrative assistant team.

Qualifications:

* Requires a BA/BS in a related discipline with at least 5 years of related experience and at least 1 year of demonstrated leadership/supervisory experience.

* Experience with drafting, maintaining and implementing Standard Operating Procedures (SOPs).

* Demonstrated experience to include experience preparing reports, correspondence, and financial documentation to include managing scheduling, travel, and records.

* Strong organization skills and attention to detail.

* Excellent verbal and written communication skills.

* Experience coordinating with various internal and external stakeholders.

* Experience with or ability to process invoices and purchase requisitions.

* Experience working with immigrants, refugees, and/or underserved populations is preferred.

* Bilingual (Spanish/English) language skills preferred.

Additional Requirements

* This position requires an existing Public Trust or the ability to obtain one.

* This role and associated duties will be performed on site at a government facility located in Washington, DC.

GDIT IS YOUR PLACE

At GDIT, the mission is our purpose, and our people are at the center of everything we do.

* Growth: AI-powered career tool that identifies career steps and learning opportunities

* Support:
An internal mobility team focused on helping you achieve your career goals

* Rewards:
Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off

* Flexibility:
Full-flex work week to own your priorities at work and at home

* Community:
Award-winning culture of innovation and a military-friendly workplace

OWN YOUR OPPORTUNITY

Explore a career at GDIT and you'll find endless opportunities to grow alongside colleagues who share your ambition to deliver your best work.

The likely salary range for this position is $81,349 - $103,500. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly

Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA DC Washington

Additional Work Locations:

Total…