Legal Secretary, Regulatory

Comp: $80,000 - $110,000 with OT and Bonus

The successful candidate demonstrates good judgment, strong secretarial and communication skills, flexibility, and the ability to work under pressure. Must be comfortable with technology and can help manage the team. Discretion, proactiveness, and the ability to manage confidential information with sound judgement are essential, along with a strong willingness to contribute as a member of a high-functioning team.

• Responsibility for ensuring the efficient daily administrative operations of the assigned legal team.
• Communicate with attorneys and assist with balancing the team’s workload to ensure completion of projects within established time frames and quality standards.
• Mastery of Outlook, Word, PowerPoint, Excel and willingness to master other programs, as required. Ability to send documents by file-share (e.g., Litera) and familiarity with Microsoft Teams, Zoom and Web Ex.
• Ability to manage matter work spaces and adhere to established naming conventions using the firm’s document management system, Net Documents.
• Draft, format, proofread, and edit legal and policy documents, including correspondence, memoranda, filings, reports, and presentations. Ensure compliance with firm and client standards.
• Track matter progress and help ensure timely filing of required documentation, including government submissions.
• Provide high level administrative support to assigned legal team, including assistance with client billing, expense reimbursements, vendor invoice processing, and the coordination of incoming and outgoing mail and overnight deliveries.
• Maintaining calendars, team lists, schedule appointments, reserve conference rooms and arranging conference room setups, and coordinate domestic and international travel.