Executive Assistant to CEO

About Bobbie

Bobbie is creating a parenting culture of confidence, not comparison. And it starts with how we choose to feed our babies. We crafted our European style infant formula with purposefully sourced, organic ingredients to give parents a product they are proud to feed their babies, direct to their doorstep. Bobbie is proud to be the only US formula that is designed to meet both FDA and EU standards.

We're seeking an exceptional Executive Assistant to serve as the Cofounder and CEO’s right hand in scaling our fast-paced, high-growth environment. This role is perfect for a proactive, detail‑oriented professional who thrives in ambiguity and wants to make a meaningful impact at a mission‑driven company.

As an Executive Assistant, you'll be an extension of our CEO, providing strategic support that goes beyond traditional administrative duties. You'll play a critical role in enabling our leadership to focus on what matters most while ensuring seamless operations across our remote‑first organization.

• Provide comprehensive executive support to CEO, working 5 days per week in-person
• Own operational rhythms and scheduling on behalf of CEO (master advanced management of Google Workspace)
• Excellent problem solver, proactively manage complex calendars, prioritizing and scheduling across time zones in a remote environment
• Action executive inboxes, drafting responses and managing communications
• Prepare for meetings, take detailed notes, and ensure timely follow‑up on action items

• Plan and coordinate extensive travel for CEO ensuring tight travel timelines and turnarounds, coordinating to maximize for efficiency while following along proactively in real time
• Manage travel logistics with both strategic foresight and real‑time problem‑solving capabilities
• Handle expense management and reconciliation
• Coordinate complex multi‑person travel arrangements and itineraries

• Participate in strategic organizational activities and initiatives
• Manage end‑to‑end external executive events and senior leadership agendas
• Interact professionally with key external partners and stakeholders
• Provide lightweight support to VPs reporting to your assigned executives
• Lead special projects including team offsite planning and ad hoc strategic initiatives

• Anticipate executive needs and provide personalized support within professional scope
• Maintain awareness of personal obligations to help executives manage competing priorities
• Exercise sound judgment and maintain strict confidentiality on sensitive matters

What we would like you to have:

• 5+ years of experience supporting C‑level executives
• Proven track record in high‑growth startup or scale‑up environments
• Experience managing complex travel coordination and logistics

• Exceptional organizational skills with acute attention to detail and follow‑through
• Outstanding verbal and written communication abilities
• Advanced proficiency in Google Workspace, presentation tools (Keynote), and Excel
• Ability to remain calm and poised under pressure
• Strong grasp of current social networking and digital communication systems

• Strong work ethic with a proactive, solution‑oriented/servant‑first mindset
• Professional demeanor with positivity and good judgment
• Ability to handle confidential information with discretion
• Resourceful problem‑solver who can juggle multiple priorities
• Thrives in ambiguous situations and adapts quickly to change

• Be Radical – We are change makers, rule breakers and stigma shakers. We are unapologetically bold and use our megaphone for good.
• Nurture the Tension – Parenthood is full of healthy tension, and so is building a company. We embrace the unknowns, practice humility and are a culture of learners.
• Deliver Ounce by Ounce – Our customers have entrusted us to feed their babies. We lose sleep over the details, so they don’t have to.
• Don’t Assume – We embrace our unique perspectives, withhold judgment, and find beauty in the paths that brought us all to…