Administrative Manager

Responsibilities

ADMINISTRATIVE MANAGER (Levels I-II) Provide disciplined, reliable, and increasingly senior administrative support to the PMS 339 Program Office in execution of Surface Navy Training Systems programs. This role supports program leadership, documentation control, communication, and coordination efforts that directly enable Fleet readiness and training modernization. Responsibilities scale from foundational administrative support to senior-level oversight and executive coordination.

• Provide daily administrative support to the PMS 339 Program Office, including documentation, coordination, and information management
• Prepare presentations, briefing materials, agendas, and executive-level documentation
• Coordinate meetings, briefing schedules, and basic logistics for program leadership, including the Program Manager and Deputy Program Manager
• Track meeting notes, action items, and high-visibility tasks to ensure follow-through and program traceability
• Input, maintain, and ensure integrity of program databases, tracking tools, and internal reporting files
• Maintain organized electronic filing systems and oversee documentation routing, version control, and records management
• Support lifecycle administrative tracking for Surface Training Systems programs
• Assist with training program documentation control and deliverable record maintenance
• Support coordination and execution of program reviews, milestone events, and training activities
• Track administrative deliverables tied to contract performance and program execution
• Ensure documentation accuracy to support audit readiness, compliance, and program accountability
• Ensure contractor personnel maintain appropriate access to DoD/DoN systems, data repositories, and required program platforms
• Provide structured administrative support during modernization initiatives and training facility coordination
• Improve administrative processes, workflow efficiency, and communication practices across the program office

Level I ($28.46/hr - $44.51/hr)
This role is ideal for Sailors and veterans with administrative, personnel, or training office experience. If you’ve kept a division, department, or command organized and running smoothly—you are a strong candidate.

• Associate’s degree OR High School and 1+ year relevant experience
• 3+ years professional experience
• Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook)
• Ability to obtain a Secret clearance.
• U.S. Citizen

Level II ($44.51/hr - $53.92/hr)
This role is ideal for senior enlisted leaders, LDOs, or experienced program office administrators. If you’ve supported senior leadership, coordinated complex schedules, and ensured documentation accuracy at the command level—you are highly aligned with this role.

• Bachelor’s degree OR High School and 10+ years relevant experience
• 7+ years professional experience
• Microsoft Office proficiency
• Ability to obtain a Secret clearance.
• U.S. Citizen

Level I

• Associate’s degree AND 3+ years professional experience
• 4+ years experience
• Experience supporting DoD or Navy program offices

Secret clearance desired.

Level II

• Bachelor’s degree AND 7+ years experience
• 10+ years experience
• Knowledge of Defense Travel System (DTS)
• Experience supporting senior Navy leadership

Secret clearance desired.

Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors.

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All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and…