Office Operations Assistant

Job Description

Type of Requisition:
Regular

Clearance Level Must Currently Possess:
None

Clearance Level Must Be Able To Obtain:
None

Public Trust/Other

Required:

MBI (T2)

Job Family: SCA

Job Qualifications:

Communication, Office Administration, Organizing, Records Management

Experience:

3 + years of related experience

US Citizenship

Required:

No

• Track records and information assets throughout the lifecycle (from receipt to disposition).
• Collect information from the files or staff for routine inquiries on office program(s) or periodic reports and refer non-routine requests to supervisor or staff.
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Capture paper records by scanning to digital form.
• Maintain office files and conduct quality control of document image results.
• Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assure that proper clearances have been obtained, when needed.
• Catalog records data into a content management system.
• Provide weekly/monthly reports on activities.
• Ensure that all work adheres to agency/department standards for correctness and quality.

• Requires a BA/BS degree and 3-5 years of administrative experience.
• Experience with records management a requirement. Experience or familiarity with NARA regulations preferred.
• Excellent organizational skills and attention to detail.
• Experience with Microsoft Office suite, including Outlook and Excel.
• Experience working with immigrant or refugee populations and anti-trafficking programs preferred.
• Excellent communication skills and strong interpersonal skills.
• Strong problem-solving skills.

• This position requires an existing Public Trust or the ability to obtain one.
• The preferred candidate for this position will be located in the Washington, DC-metro area with a hybrid on-site schedule. However, remote candidates in other locations may be considered.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans