Executive Assistant Security Clearance

Position: Executive Assistant with Security Clearance
Amyx, Inc. is seeking an experienced Executive Assistant to support a senior executive at a Federal agency in the Washington, DC area. This role requires a highly organized, proactive professional who can anticipate needs, manage competing priorities, and bring exceptional judgment and discretion to a fast‑paced environment. The ideal candidate is relationship‑driven, detail‑oriented, and adept at navigating senior‑level communications and operations within a large Federal organization.

Responsibilities
• Provide comprehensive administrative support, including proactive calendar, task, and priority management for a senior executive.

• Serve as a discreet and trusted gatekeeper, triaging requests, managing communication flow, and tailoring messaging for senior leadership audiences.

• Build productive, collaborative relationships across the organization with a composed, supportive, and professional demeanor.

• Maintain continuous situational awareness of key events, deadlines, meetings, long-term schedules, and operational commitments.

• Prepare, review, and format documents, briefings, and correspondence in alignment with office and agency standards.

• Establish and maintain office files, records, and electronic data systems consistent with Federal Records Management requirements.

• Manage travel requirements end-to-end, including booking arrangements, preparing travel orders, processing passports/visas, and ensuring compliance with agency travel regulations.

• Maintain an executive preferences profile for travel, communication, and recurring operational tasks.

• Coordinate official visits and engagements, including preparing conference rooms and setting up video teleconferences (VTC).

• Follow established administrative procedures, including attending weekly calendar syncs and maintaining up-to-date contact lists and schedules.

• Occasional after‑hours availability via telework is required to support executive needs, schedule changes, and urgent mission priorities. Technology used:
• Microsoft 365, Teams, and Share Point

• Adobe Acrobat

• Concur travel system Qualifications

Required:

• 5+ years serving as an EA to a senior executive (C-suite, SES, Flag officer, or equivalent).

• Demonstrated excellence in proactive calendar/priority management.

• Experience interacting with senior government officials.

• High proficiency in Adobe and Microsoft 365, to include Outlook, Word, PowerPoint, and Excel.

• Exceptional communication skills and discretion.

• Ability to work well with professional staff, take initiative, and work independently.

• Ability to cope with frequent changes in priorities, as well as interruptions throughout the day.

• Candidates without an active clearance may be considered based on experience and eligibility. Desired:
• Active Q clearance (Top Secret equivalent)

• Federal experience supporting an executive in a technical organization.

• Knowledge of Federal travel regulations and proficient in creating local, domestic, and overseas travel arrangements and creating travel vouchers upon travel completion.

• Experience with Concur travel management system. Benefits include:
* Medical, Dental, and Vision Plans (PPO & HSA options available)

* Flexible Spending Accounts (Health Care & Dependent Care FSA)

* Health Savings Account (HSA)

* 401(k) with matching contributions

* Roth

* Qualified Transportation Expense with matching contributions

* Short Term Disability

* Long Term Disability

* Life and Accidental Death & Dismemberment

* Basic & Voluntary Life Insurance

* Wellness Program

* PTO

* 11 Holidays

* Professional Development Reimbursement Please contact with any questions! Amyx is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Amyx is a VEVRAA federal contractor and we request priority referral of veterans.

Physical Demands Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format.

Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.