Office Clerk II

Posting Summary

Job Title Office Clerk II Division Division of Finance & Administration Department University Post Office Work Status Full Time Position Category Staff FLSA Non-Exempt Pay Range 05 Salary Range $34,936 - $44,509 / year with potential growth to $54,500 Fund Source State Support

Job Summary

Under general supervision, performs complex clerical work requiring the application of varied procedures and specialized methods. May provide guidance and instruction to office clerks and assistants

• Assists in coordination of clerical work for a department or program; plans work flow of assigned clerical tasks.
• Processes a variety of documents requiring knowledge of relevant departmental policies and procedures and interaction with others assembles, compiles, and edits data and records.
• Prepares worksheets and reports.
• Identifies and resolves clerical processing problems.
• Recommends new or revised procedures, receives and directs calls and visitors; responds to moderately complex inquiries requiring research or interpretation of departmental policies and procedures.
• Provides referrals to professional staff or others as appropriate; maintains manual and automated record-keeping and filing systems.
• Enters and retrieves data.
• Codes, sorts and files documents and materials and performs other duties as assigned.

Educational Requirements

A High School diploma or GED is required.

Experience

At least two years of clerical experience is required.

Other

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Other Preferences for Consideration Knowledge, Skills & Abilities

• General knowledge of office practices, procedures, and equipment;
• skill in preparing reports;
• operating manual and automated office equipment; performing mathematical computations;
• performing routine clerical tasks;
• filing documents according to alphabetic and numeric sequences; ability to plan and independently perform specialized clerical tasks;
• ability to understand and interpret department policies and procedures;
• ability to communicate effectively both orally and in writing;
• ability to follow oral and written instructions;
• ability to establish and maintain effective work relationships;
• ability to operate personal computers and assigned word processing and spreadsheet software.